2019 Sponsor & Exhibitor Prospectus

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Welcome from the Scientific Conference Organising Committee Chair

Dear Corporate Partners,

The Australasian College for Infection Prevention and  Control invite you to participate in our 8th International Conference at the Perth Convention and Exhibition Centre from 18 to 20 November 2019.

Planning of the concurrent sessions is well underway and the program promises to be of a high scientific calibre, offering the latest evidence, practical applications and education to practitioners. Our first International Keynote presenter, Professor Jennie Wilson from the UK, has confirmed attendance and we’ll announce others as they are confirmed.

The exhibition of our corporate partners is an integral part of the conference, presenting the opportunity for trade to raise their profile within the profession and liaise directly with delegates.  As always, the exhibition hall is the central hub with delegates meeting there to enjoy the Welcome Reception drinks and all catering throughout the three days.  While the APP game will help to bring delegates to your individual booths we invite you think outside the box on how to engage with our members, who are all eager to find the best possible ways to enhance infection prevention and control.

In response to delegate feedback, we will also be reintroducing our Gala Dinner! On the Tuesday evening, this fun social event will be held at the PCEC and is another ideal opportunity for connection between trade and delegates.

I look forward to welcoming your participation at our 8th international conference.

Sally Havers
Chair, Conference & Scientific Organising Committee

Conference Enquiries

Please contact Andrew Watts at Conference Design to discuss supporting the Conference.

We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the meeting at the designated levels.

+61 3 6231 2999
Email Andrew

Workshop and College Sponsorship Enquiries

Please contact Sue Loucks, ACIPC Executive Manager to discuss workshop and college sponsorship opportunities.

We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the meeting at the designated levels.

+61 2 9402 1523
Email Sue

Sponsorship of any ACIPC activity does not indicate product or service endorsement. Acceptance of all sponsor and exhibitor applications are subject to approval of ACIPC.

All prices listed in this prospectus are AUD and include GST

Corporate Membership

ACIPC corporate membership is mandatory to be eligible to become an ACIPC Partner, ACIPC Conference Supporter or Corporate Member. Corporate membership packages can be booked via the sponsorship and exhibition booking portals.

Platinum Partner Gold Partner Silver Partner Bronze Partner Conference Supporter
2 available 3 available 4 available Unlimited Available Unlimited Available
$55,000+ $54,999 – $35,000 $34,999 – $20,000 $19,999 – $11,000 Under $11,000

Small Company – $770

*Small Corporate is defined as less than 15 employees (Fair Work Australia) and/or less than $2million revenue turnover (ATO) – does not apply to multinationals.

Standard Company – $1,320

Partner and Supporter Benefits

The above packages include the following PLUS the sponsorship items you chose to include from the prospectus. The total annual spend makes up the final sponsorship level:

  • Logo acknowledgement on the ACIPC Conference website and in the final Conference Program and the Pocket Program Book
  • Company profile in the final Conference Program
  • Board & Faculty Dinner invitation (2 each for Platinum and Gold Partners only)
  • Advertisement in the final Conference Program and Pocket Program Book (sponsor to supply artwork)
    • Platinum – Full page
    • Gold – Half page
    • Silver – Quarter page
  • Logo and hyperlink on the Conference App
  • 50-word company profile on the Conference App
  • Conference APP push notifications throughout the 3 days of the Conference
    • Platinum – 3 (1 per day plus an extra)
    • Gold – 3 (no more than 1 per day)
    • Silver – 2 (no more than 1 per day)
    • Bronze – 1
  • Inclusion in the APP Game
  • Promotional Videos (up to 20MB) liked to the conference website and App
    • Platinum – 2 videos
    • Gold – 1 video
    • Silver – 1 video
    • Bronze – 1 video
  • Full registrations (access to all sessions, tradehall, catering, welcome reception, gala dinner)
    • Platinum – 6
    • Gold – 4
    • Silver – 2
    • Bronze – 1
  • eSatchel inserts – (PDF inserts up to 150kb per file – on the APP)
    To be environmentally conscious and to reduce printing and transport costs to all, there will be no hard satchel inserts this year. An empty tote bag will be provided to every delegate at registration and they will collect any hard copy brochures that are relevant to them as they interact with our sponsors in the Exhibition Centre during meal breaks and the Welcome Reception.

    • Platinum – 5 inserts
    • Gold – 4 inserts
    • Silver – 3 inserts
    • Bronze – 2 inserts
    • Supporter – 1 insert
  • Soft copy of delegate list (subject to delegate opt in option) with name, organisation, state and email address to be provided prior to the conference.

2019 ACIPC Conference Exhibitor Packages

Exhibitor Booths – $6,600

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Packages are “Exhibition Ready” and include the following: 

  • 3m x 2m Floor Space/Shell Scheme
  • White panel shell scheme booth
  • Fascia board with your company name
  • Your choice of furniture package – click here to view options
  • 2 x spotlights
  • 1 x 4 amp power outlet
  • 1 x waste paper basket
  • 2 x conference registrations per site including the welcome reception

Partner Booths – $8,900

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Available for Bronze, Silver, Gold or Platinum Partners. Multiple booths  may be purchased to give 6m x 3m, 9m x 3m configurations.
Larger booths  such as 6m x 6m or 9m x 6m – POA (contact Conference Design). 
Packages are “Exhibition Ready” and include the following: 

  • 3m x 3m Floor Space/Shell Scheme
  • White panel shell scheme booth
  • Facia board  with your company name
  • Your choice of furniture package – click here to view options
  • 2 x spotlights
  • 1 x 4m power outlet
  • 1 x waste paper basket
  • 2 x conference registrations per site including the welcome reception

2019 ACIPC Conference Sponsorship Packages

Gala Dinner & Awards Night Presentation – $20,000

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One opportunity – (Platinum or Gold Partners only)

We listened to our delegates and brought back the Gala Dinner! This is the premier social event of the conference. It is an opportunity for delegates to connect with colleagues and corporate partners in a relaxed atmosphere. This opportunity also allows for your organisation to be associated with the ACIPC Awards Presentation and gives the greatest opportunity to connect with and address delegates at the conference.

  • Exclusive naming rights to the Gala Dinner in the conference program.
  • Logo and acknowledgement as Gala Dinner Sponsor on all conference material including print, PDFs and broadcast emails
  • Verbal acknowledgement as Gala Dinner sponsor during the Gala Dinner
  • Opportunity to make a 5-minute speech during the Gala Dinner^
  • Company  logo on the dinner tickets and menus
  • Opportunity to reserve two tables in a prominent location at the dinner
  • Opportunity to provide theming and a guest interactive activity and/or  surprise welcome activity at the dinner
  • Banners provided by the sponsor displayed during the Gala Dinner
  • Logo & hyperlink on the conference website
  • 400-word company profile on the conference App
  • Logo in the pocket program
  • Logo displayed on a joint-sponsors slide in the plenary hall
  • Logo displayed on an individual sponsor’s slide during the Gala Dinner
  • Five (5) complimentary tickets to the Gala Dinner
  • One (1) additional trade  registration (access to the trade  hall, catering and welcome reception)
  • One (1) PDF eSatchel insert (up to 150kb per file)

^Note: content of presentation subject to College and Conference and Scientific Organising Committee approval

Welcome Reception – $15,000

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One opportunity – (Platinum, Gold or Silver Partners only)

This event is always a highlight for delegates. It is the first opportunity for delegates to connect at the conference. This is also one of the only four opportunities to address delegates at the conference.

  • Exclusive naming rights to the Welcome Reception in the conference program. Logo and acknowledgement as Welcome Reception Sponsor on all conference material including print, PDFs and broadcast emails
  • Verbal acknowledgement as Welcome Reception sponsor during the Welcome Reception
  • Opportunity to make a 5-minute speech during the Welcome Reception^
  • One (1) pull-up banner displayed in a prominent location during the Welcome Reception
  • Logo & hyperlink on the conference website
  • 400-word company profile on the conference App
  • Logo in the pocket program
  • Logo displayed on a joint-sponsors slide in the plenary hall
  • Logo displayed on an individual sponsor’s slide during the Welcome Reception
  • Three (3) complimentary tickets to the Welcome Reception
  • One (1) additional trade  registration (access to the trade  hall, catering and welcome reception)
  • One (1) PDF eSatchel insert (up to 150kb per file)

^Note: content of presentation subject to College and Conference and Scientific Organising Committee approval

Presidents Breakfast – $12,000

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One opportunity – (Platinum, Gold or Silver Partners only)

Align your brand  with the President by sponsoring this high-profile social function.

  • Logo and acknowledgement as President’s Breakfast Sponsor on all conference material including print, PDFs and broadcast emails.
  • Verbal acknowledgement as President’s Breakfast Sponsor at the breakfast.
  • Opportunity to make a 5-minute speech during the President’s Breakfast^
  • Two (2) pull-up banners displayed in a prominent location during the President’s Breakfast
  • Logo & hyperlink on the conference website
  • 400-word company profile on the conference website
  • Logo & hyperlink on the conference App
  • 400-word company profile on the conference App
  • Logo in the pocket program
  • Logo displayed on a joint-sponsors slide in the plenary hall
  • Logo displayed on an individual sponsor’s slide during the President’s Breakfast
  • Three (3) complimentary tickets to the President’s Breakfast
  • One (1) additional trade  registration (access to the trade  hall, catering and welcome reception)
  • One (1) PDF eSatchel insert (up to 150kb per file)
  • One (1) promotional item at each seat

^Note: content of presentation subject to College and Conference and Scientific Organising Committee approval

College Board & International Faculty Dinner – $3,000

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Enhance your brands exposure to the international keynote presenters as well as the ACIPC Board at this high-profile event.

  • Exclusive naming rights to the dinner on the invites. Banners provided by the sponsor will be displayed at the venue.
  • Two invitations to attend the dinner
  • Opportunity to make a 5-minute speech at the beginning of the dinner^
  • Verbal acknowledgement as ACIPC College Board and International Faculty Dinner Sponsor during the evening
  • One (1) pull-up banner displayed in a prominent location during the dinner
  • Logo & Hyperlink on the conference website
  • 400-word company profile on the conference App
  • Logo in the pocket program
  • Logo displayed on a join-sponsor’s slide in the plenary hall
  • One (1) PDF eSatchel insert (up to 150kb per file).

^Note:  content of presentation subject to College and Conference and Scientific Organising Committee approval

Lunch Sponsor – $3,000

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3 available

Exclusive naming rights to one lunch in the conference program.   Banners provided by the sponsor will be displayed at this time (sessions are allocated on a first come, first served basis).

  • One additional trade  registration (access to the trade  hall, catering on all days and welcome reception).
  • 2 -minute video to be shown during the conference sessions prior to the lunch break (sponsor to provide the video).

Morning Tea/Afternoon Tea – $1,500

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6 available

Exclusive naming rights to one Morning or Afternoon Tea in the conference program. Banners provided by the sponsor will be displayed at this time (sessions are allocated on a first come, first served basis).

  • Buy two or more and receive one additional trade registration (access to the trade hall, catering on all days and welcome reception).

Whole Day Catering – $ 4,500

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3 available

Exclusive naming rights to one days catering; morning tea, lunch and afternoon tea, in the conference program.  Banners provided by the sponsor will be displayed at this time (sessions are allocated on a first come,  first served basis).

  • One additional trade  registration (access to the trade  hall, catering on all days and welcome reception).
  • 2 -minute video to be shown during the conference sessions prior to the lunch break (sponsor to provide the video).

Coffee Cart Sponsor – $7,500

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1 opportunity for all 3 days

The coffee cart will have a barista serving coffee, hot chocolate and tea from morning tea to afternoon tea each day of the conference. The coffee cart includes a barista and up to 300  drinks per day. Power will be available if the sponsor wants to provide a display screen.

  • Logo and acknowledgement as Coffee Cart Sponsor on all coffee cart materials including print, PDFs and broadcast emails.
  • Two (2) pull-up banners (1m wide) at the coffee cart
  • Logo & hyperlink on the conference website
  • 400-word company profile on the conference website
  • Logo & hyperlink on the conference App
  • 400-word company profile on the conference App
  • Logo in the pocket program
  • Logo displayed on a joint-sponsors slide in the plenary hall
  • One (1) additional trade  registration (access to the trade  hall, catering and welcome reception)
  • One (1) PDF eSatchel insert (up to 150kb per file)

Recharge Station Sponsor – $7,500

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1 opportunity for all 3 days

We are increasingly reliant upon our mobile devices to stay connected when away from our offices – a conference is the last place you want to run out of battery life. What could be more practical than sponsoring a device charging station with your branding prominently displayed?

  • Logo and acknowledgement as Recharge Station Sponsor on all conference material including print, PDFs and broadcast emails
  • Signage on the recharge station at the conference
  • Logo & Hyperlink on the conference website
  • Logo & Hyperlink on the conference App
  • 400-word company profile on the conference website
  • 400-word company profile on the conference App
  • Logo in the pocket program
  • Logo displayed on a joint-sponsor’s slide in the plenary hall
  • One additional trade  registration (access to the trade  hall, catering on all days and welcome reception).
  • One (1) PDF eSatchel insert (up to 150kb per file)

Conference Speaker Sponsor – $5,500

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This is a prestigious branding opportunity to be associated with a leader in your field. A range of international and national speakers will be invited to present at the conference; please check the website for confirmed speaker and session details.

  • Logo & hyperlink displayed with the session or speaker on the conference website
  • Logo displayed with the session or speaker on the on-line program
  • Verbal acknowledgement as Speaker Sponsor or Session Sponsor at the commencement of the relevant session
  • Logo printed with the session or speaker in the pocket program
  • Logo & Hyperlink displayed with the session or speaker in the Conference App
  • Logo displayed on a slide during the session
  • One pull-up banner in the room during the session.
  • One (1) PDF eSatchel insert (up to 150kb per file)

Note:  this opportunity is subject to speaker and organising committee approval

Breakfast Host – $5,500

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Limited opportunities plus catering and AV costs

This is an opportunity to host a one-hour educational breakfast session at the Perth Convention and

Exhibition Centre in either Meeting Room 2 or Meeting Room 3:

Catering costs, AV, speaker, theming and all other associated expenses not mentioned blow are in addition to the $5,500 cost of the package and the responsibility of the sponsor.

Package includes:

  • Hire of Meeting Room
  • One (1) invitation email will be distributed by the Conference Manager on behalf of the Sponsor to all registered delegates approximately 3 weeks prior to the conference promoting the breakfast.
  • The Conference Manager will handle on-line registrations for the breakfast on behalf of the Sponsor and provide an attendee list (Name, organisation & Company) to the Sponsor approximately 5 days prior to the conference
  • The breakfast will be included in the ACIPC Conference Program
  • The opportunity to supply a brief overview of the breakfast for inclusion in the conference program and invitation email
  • Logo and acknowledgement as a Breakfast Sponsor on all conference material including print, PDFs and broadcast emails
  • Two (2) pull-up banners displayed in a prominent location during the Breakfast (Sponsor to supply)
  • Logo & hyperlink on the conference App
  • 400-word company profile on the conference App
  • Logo displayed on an joint-sponsor’s slide in the plenary hall
  • Logo displayed on an individual sponsor’s slide during the Breakfast
  • One (1) PDF eSatchel insert (up to 150kb per file).
  • One (1) promotional item at each seat (Sponsor to supply)

Breakfast sponsorship opportunities are available at the following times only:

  • Monday 18th November, 07:00  – 08:00
  • Wednesday 20th  November, 07:00  – 08:00

Note 1:  this opportunity is does not preclude other  sponsors or exhibitors organising independent breakfast functions without these benefits

Note 2:  this opportunity is subject to the approval of the ACIPC Conference and Scientific Organising Committee

Conference Program Book Sponsor – $5,000

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1 opportunity

  • Company logo displayed on the cover of the printed conference program book distributed to each delegate
  • Product  included in cost and will be designed and printed by ACIPC

Delegate Tote Bag Sponsor – $5,000

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1 opportunity

Each participant will receive a tote bag printed with your logo on one side. Your logo is guaranteed to be seen every day during the conference. The tote bag will be selected to ensure delegates keep using it after the conference. Tote bag selection, design, and manufacture all by ACIPC.

  • Company logo displayed on one side of the delegate tote bag (empty bags  provided to each delegate at the registration desk).
  • Product  included in cost and will be designed and produced by ACIPC

App Sponsor – $5,000

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1 opportunity (Platinum or Gold Partners only)

Your logo, company profile (400 words) and a hyperlink will be included on the delegate Conference App with the option for your own custom  survey to delegates and the option to include information on up to five (5) products.

This App will be the delegates go-to source for digital information on the conference including the program speaker profiles, venue maps  and much more.

  • 1 push  notification per day
  • Logo and hyperlink on the conference App homepage
  • Logo and hyperlink on the conference App main menu
  • Dedicated conference App page for the sponsor accessible from the main menu
  • Option to include information on up to five (5) products with dedicated pages and images
  • Optional delegate survey tailored to your organisation (8 questions)
  • Logo displayed on a joint-sponsors slide in the plenary hall

Lanyard Sponsor – $3,000

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1 opportunity

  • Company  logo displayed on the name badge lanyard worn by all delegates
  • Partner/supporter to provide lanyards (must be double ended) in consultation with Conference Design.

Poster Display Sponsor – $2,500

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Show yourself as a leader in supporting the development of evidence-based education undertaken by health care workers for health care workers. This opportunity also allows for your organisation to be associated with the ACIPC Poster Display.

  • Logo and acknowledgement as ACIPC Poster Sponsor on all conference material including print, PDFs and broadcast emails
  • Verbal acknowledgement as ACIPC Poster Sponsor during tea breaks
  • One (1) pull-up banner displayed in a prominent location near the Poster display
  • Logo & Hyperlink on the conference website
  • 400-word company profile on the conference App
  • Logo in the pocket program
  • Logo displayed on a join-sponsor’s slide in the plenary hall
  • One (1) additional trade  registration (access to the trade  hall, catering and welcome reception)
  • One (1) PDF eSatchel insert (up to 150kb per file).

Advertising Opportunities

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The following advertising options are available to reinforce other sponsorship packages or as individual items. For example, an advertisement in the pocket program is a fantastic way to get additional exposure, promote your exhibition stand  location and keep your name in front of delegates during the conference.

Opportunities:

  • Pocket program (A6 page) – sponsor to provide copy $500
  • eSatchel insert in the conference App (up to 150kb pr file) $500
  • Promotional video (up to 20mb  linked to the conference APP and Website $750
  • Signage at the conference (standard pull-up banner) – Sponsor to supply sign $600 per sign

App Game Prizes Sponsor

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One First Prize – $500
Multiple Runner up Prizes – $200

Delegates will have access to the App Game when on the app during the conference and must visit all exhibitors who have a QR code for delegates to scan. Once delegates have all QR Codes they will have a secret message to submit to go into the draw.

Winners of the donated prizes will be drawn in the closing session from the completed messages. Winners must be present to win a prize. App Game prizes will be advertised on the website and in the exhibition App Game.

On top of sponsored First Prize and runner up prizes, ACIPC will also donate 1 registration to next year’s Conference (valued at approx.  $800) to the Winner and a one-day event voucher to the second and third place-getters.

Requirements:

Sponsor to provide a gift or gift certificate to the value of $500 or more for the winner or $200 or more for the runners-up.

ACIPC Sponsorship Opportunities Throughout the Year

Workshop Opportunities

The College runs a number of half day, one day and two day Professional Development (PD) workshops as well as a number of networking events throughout the year in all states and territories of Australia and with a view to moving into New Zealand. We welcome collaboration with our corporate partners, conference supporters and corporate members for these workshops and events. The College will manage all registrations and will market widely – and welcome our corporate partners, conference supporters and corporate members to also promote the workshops and events to ensure the best outcome for all.  Other co- branding opportunities can be discussed on an individual basis.

PD Workshop Sponsorship

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Half Day or Full Day – $2,750 incl GST
Two Full Days – $5,500 incl GST

Sponsor may simply support a College organised event, or may wish to take a more active role including working with the College:

  • In discussions regarding program focus
  • To recommend international or interstate presenters they may have visiting
  • To suggest the region/s event could be held

Sponsorship includes:

  • Company promoted as sponsor on all marketing material prior to and at the event including on the website, flyers, social media  and newsletters.
  • Two complementary full registrations to all sessions (including refreshments)
  • A 20-minute presentation session to showcase the company’s goods and services, new technology etc^
  • An opt-in list of delegates attending the workshop

*Price drops  to $2,250 per each half or full day event for two (2) or more confirmed half or full day events included in this annual sponsorship package

**Price drops  to $4,500 per each two-day event for two (2) or more confirmed 2-day events included in this annual sponsorship package

^Note:  content of presentation subject to College and Conference and Scientific Organising Committee approval

Note: Sponsorship of the event does not indicate sponsorship of or any commercial relationship with the speaker/s who remain independent of the trade sponsorship.

PD Workshop Trade Table

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Half Day or Full Day – $1,000 incl GST
Two Full Days – $2,000 incl GST

Sponsorship Includes:

  • Company  promoted as sponsor on all marketing material prior to and at the event including on the

website, flyers, social media  and newsletters.

  • One complementary full registration to all sessions (including refreshments)
  • A Trade Table is made available during the networking and refreshment times to bring trade and delegates together
  • An opt-in list of delegates attending the workshop

PD Networking Event Sponsorship

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(Suitable for National or State Representatives use)
Sole Sponsor: $3,000 incl GST
Shared Sponsorship: $1,250 incl GST

Networking events are generally two – two and a half hours  duration being one hour of education and one hour of networking with presenters, colleagues and College Partners, Conference Supporters or Corporate Members. Partners/Supporters/Corporate members may simply support a College organised event, or may wish to take a more active role including working with the College:

  • In discussions regarding program focus
  • To recommend international or interstate presenters they may have visiting
  • To suggest the region/s event could be held

Sponsorship includes:

  • Company promoted as sponsor on all marketing material prior to and at the event including on the website, flyers, social media  and newsletters.
  • One complementary registration to the event
  • A 5-minute presentation session to showcase the company’s goods and services, new technology etc^
  • An opt-in list of delegates attending the workshop

^Note:  content of presentation subject to College and Conference and Scientific Organising Committee approval

Note: Sponsorship of the event does not indicate sponsorship of or any commercial relationship with the speaker/s who remain independent of the trade sponsorship.

PD Networking Event Trade Table

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(Suitable for National or State Representatives use)
One Event: $300 incl GST
Three events in one state: $500 incl GST

Sponsorship Includes:

  • Company  promoted as sponsor on all marketing material prior to and at the event including on the website, flyers, social media  and newsletters.
  • One complementary full registration to all sessions (including refreshments)
  • A Trade Table is made available during the networking and refreshment times to bring trade and delegates together
  • An opt-in list of delegates attending the workshop

ACIPC Ongoing Annual Sponsorship Opportunities

Major Partner Package – $13,000 incl GST

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(Platinum, Gold Partners only)

  • Acknowledge as a Platinum or Gold Partner of ACIPC on website and in e-Newsletter
  • 1 complementary web advertisement on home page per year
  • 2 complementary advertisements per year in e-Newsletter, linking back to Partners website of choice
  • 1 complementary registration for Annual Conference
  • Hyperlinked logo on ACIPC website homepage
  • 400-word profile on the ACIPC website – Partners Page
  • Logo in every ACIPC monthly e-Newsletter
  • Journal subscription to Infection, Disease & Health

Partner Package – $ 7,500 incl GST

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(Gold and Silver Partners only)

  • Acknowledge as a Gold or Silver Partner of ACIPC on website and in e-Newsletter
  • 1 complementary web advertisement on home page per year
  • 1 complementary registration for Annual Conference
  • Hyperlinked logo on ACIPC website – Partners Page
  • 400-word profile on the ACIPC website – Partners Page
  • Journal subscription to Infection, Disease & Health

ACIPC Advertising Opportunities

Website Advertising – $1,100 incl GST

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The College website www.acipc.org.au provides members and consumers with a vast array of information about  all aspects of infection prevent and control.

  • Home page advertisement, per month, specs 720 x 220px

E-Newsletter Advertising – $600 incl GST

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The ACIPC e-Newsletter is emailed to all members in the third week of each month and is also available for public view on the ACIPC website. The e-Newsletter provides a comprehensive round-up of ACIPC activities and industry news.

  • Banner Advertisement, per month, specs 300  x 250  px

*ˆ All website or e-Newsletter advertisements are subject to approval by ACIPC at ACIPC’s sole discretion.  ACIPC partnerships are subject to revision.

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship Application Form or completing an on-line Exhibition Booking you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Product or Service Endorsement
Sponsorship of any ACIPC activity does not indicate product or service endorsement. Acceptance of all sponsor and exhibitor applications are subject to approval of the ACIPC 2018 Conference Organising Committee.

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

 

 

During the Conference

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
The opt-in delegate list will be supplied to eligible sponsors prior to the conference.The list will include name, organisation, state and email address.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

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