Poster Guidelines

Thank you for presenting a Poster at the 2021 ACIPC International Conference

The following guidelines and resources are designed to assist with your preparation and participation.
Should you have any queries regarding the information provided or your participation please contact mail@conferencedesign.com.au.

Poster Presentations

Posters will be available for viewing throughout the conference in an online poster gallery. The online poster gallery is available to all registered attendees of the conference, with content available for viewing for 3 months following the event.

The poster gallery will feature:

  • PDF Poster – high quality portrait A3 Sized (W = 297mm x H = 420mm) PDF.
  • Handouts – accompanying documents or images used for your poster.

PDF’s should be uploaded by 18 October 2021.

When uploading your poster PDF please use the following naming format: ACIPC2021_Lastname_Firstname

All Poster presentations will be eligible to win the two best poster prizes awarded at the conference as judged by the ACIPC Scientific Conference Organising Committee and delegates respectively.

A dedicated poster session will be hosted at the time of the conference and more information regarding the session will be distributed to presenters closer to the conference.

All accepted scientific abstracts will be published online in Infection, Disease and Health, the official journal of the Australasian College for Infection Prevention and Control (ACIPC).

If you have any concerns about your presentation or providing your file to us by the deadline please contact mail@conferencedesign.com.au.

UPLOAD YOUR PDF POSTER

Please upload your PDF poster for the Online Portal.

Poster Presenters

There are several advantages to presenting a poster:

  • Posters can be viewed throughout the Conference
  • Viewers can “absorb” the presentation in their own time/way
  • You can discuss your research at length with viewers on a one-to-one basis – and receive detailed feedback
  • Presenting your research as a Poster is a wonderful opportunity to “network.” A poster serves to explain your research succinctly to colleagues within your own discipline and other related areas.

A poster is a visual medium that you use to communicate a key idea related to your research: It presents that idea in verbal and graphic ways. Unlike an oral presentation, a poster does (most) of your talking—it should stand on its own, be self-explanatory (even as it enables conversations with viewers).

  • Posters must be in PDF FORMAT and should be prepared in A3 size (29.7 cm wide x 42 cm high), portrait orientation.
  • Posters will be available for viewing throughout the conference in an online poster gallery.
  • The online poster gallery is available to all registered attendees of the conference, with content available for viewing for 3 months following the event.
  • PDF’s should be uploaded by 18 October 2021.
  • When uploading your poster PDF please use the following naming format: ACIPC2021_Lastname_Firstname

The poster should be a visual presentation of your submitted abstract and should meet the following criteria (please note that this is a guide only and not compulsory):

SIZE

The poster should be A3 sized (W = 297mm x H = 420mm) in portrait orientation.

LETTERING

The poster should be easily readable. Use UPPER and lower case for general content as the use of all-capital text is difficult to read. Avoid using a mixture of type/font styles.

TITLE

The title should be the same as in the submitted abstract.

Include the title of your presentation at the top of the poster. Characters should be a minimum of 24 point font size. Your name, School or Centre should also be displayed on the poster. HEADINGS – 48 point font size is recommended for headings.

CONTENT

24 to 32 font size single spaced is recommended. The text should be concise and easy to read.

The message that your poster contains should be clear and understandable without the requirement of oral explanation. If relevant, methods should be presented simply and concisely.

After the title, the two most important panels are the Introduction and the Conclusion. On the basis of these two panels, a reader will decide whether to consider the poster details and perhaps talk to the presenter. These panels need to be very simple, concise and visually attractive. Results should be presented graphically if possible. Avoid large tables of data.

Results should be in line with those originally submitted in your abstract.

Use pictures, symbols and colour. Figure legends are essential and should be short but informative. If using graphs, they should have a short heading.

For visual effect, we recommend that graphs be no smaller than 12cm x 18cm. Photographs should be no smaller than 12cm x 18cm. Use the space to attract your audience for discussion, not to present complex details of methods and results.

Post-Conference Information

All live, pre-recorded and poster presentations will be available to delegates via the online conference portal after the event for 3 months unless you advise otherwise. Any additional files authors choose to share will also be available to view during and after their presentation.

Access to the online platform is restricted to conference participants only and cannot be found by search engines.

If presentations are to be used or published in any other format or forum, your specific consent will be requested. Please ensure you have permission to use any images, music or content within your presentation. If you do not have copyright permission, your presentation will not be able to be used or published. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licenses.

The inclusion of your presentation in the portal or used in an alternative publication will not affect your ownership rights. Neither the conference committee nor Conference Design will acquire the ownership rights of your presentation.

During the registration process, delegates must acknowledge and agree to the virtual conference Terms & Conditions, which include strict rules around unauthorised photography and recording of conference material. While these measures can be taken, we cannot enforce this rule in an online environment. The assumption should be made that participants may indeed take unauthorised photographs, screenshots, audio or video recordings, therefore you may wish to adjust the content of your presentation accordingly.

Poster PDF’s can be downloaded by delegates from the online conference portal.

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