Oral Presenter Guidelines

Thank you for presenting at the 2021 ACIPC Conference!

We want to ensure your presentation runs smoothly.
The following guidelines and resources are designed to assist with your preparation and participation.
If you have queries please contact mail@conferencedesign.com.au.

Please upload presentations video by 18 October

Scientific, Case Studies, Quality Improvement and Industry Supplier Presentations will be 15 minutes in duration, plus 3 minutes for live Q&A.

Presentation recordings should not exceed their allocated time.

ALL Presenters (online or onsite) are required to upload their presentation as a .MP4 file via DropBox no later than 18 October.

If you have any concerns about pre-recording your presentation or providing your file to us by the deadline, please contact mail@conferencedesign.com.au

PRESENTATION VIDEO UPLOAD

.MP4 FILE - 18 OCTOBER

UPLOAD YOUR PRESENTATION

Ensure your presentation is uploaded no later than 30 SEPTEMBER.

PRESENTER TOOLKIT

FAQ'S, TECH INFORMATION, TIPS & TRICKS

STEP 1:
SUBMIT PRESENTER DETAILS ASAP

Presenting Author Name, Biography, Email Address

STEP 2:
REGISTER BY DATE

Confirm your participation by registering before 20 September.

STEP 3:
RECORD YOUR PRESENTATION

Record your presentation. Make sure to keep to the time limit required for your presentation.

Need help to record? Click Here for advice on how to record your presentation and how to make your presentation engaging.

STEP 4:
SUBMIT YOUR PRESENTATION

18 OCTOBER

Recordings must be provided to Conference Design:

In MP4 format.
As a single file.
Submit via the conference Dropbox link (provided above)
Files to be named: conference_presenter last name_first name (Conference_Last_First).

STEP 5:
LOG INTO ONAIR

Presenters will have access to the OnAIR portal approximately two weeks prior to the event. Log in early to:

Familiarise yourself with the presenter dashboard
Check session information
Upload a photo of yourself
Familiarise yourself with the Live Q&A feed
Preview your pre-recorded presentation.

STEP 6:
JOIN SESSION & LIVE Q&A

Join your conference session, AT LEAST 30 minutes before the start time. Your session host will test your audio and camera settings. Participate in the live Q&A with the audience.

Click on the below headings to see some tips for each category for presenting live in person

The presentation computers use Windows and PowerPoint. Please bring your own equipment and cables if using a Mac or other program/software.

Use 16:9 presentation aspect (4:3 square aspect will not fill the venue screens).

Embed audio and video content, don’t link to external files.

Give consent to publish your slides by responding to the email sent following the conference.

Upload your presentation prior to COB 18 OCTOBER.

VIA: https://www.dropbox.com/request/ArdhKiz6B0gTv7VeLmYF

Presentations should be named with the day, session and time of your presentation (Day_Session_Time)

Bring printed material if required as there are no office facilities at the venue.

Presentations are 15 minutes + 3 minutes for questions.

Go to your session room 15 minutes prior to the start time to meet the session chair and AV technician. Familiarise yourself with the room and audiovisual setup.

Bring a copy of your presentation on a USB.

Sit at the front so you can move to the lectern after the Session Chair introduces you.

If you need assistance, ask your Session Chair. AV Technicians will troubleshoot any technical issues.

You must start and end on time to avoid impacting other sessions and activities in the program. Session Chairs will end your presentation if it runs overtime.

Session Chairs will flash timecards at 5 mins, 2 mins and 1 min prior to the end of your session.

When the bell rings, you must stop speaking – this signals the end of your session.

Session Chairs will only field questions if there is sufficient time remaining.

Thank your attendees and Session Chair!

PRESENTING ONLINE USING OnAIR

USE GOOGLE CHROME

Please make sure you log into the platform using CHROME. Other internet browsers such as, Firefox, Microsoft Edge, Safari etc DO NOT support presenting within the OnAir platform. If you do not have Chrome installed, please download and install it prior to the start of the conference.

Click Here to install Chrome

USE A DESKTOP COMPUTER OR LAPTOP

If you have the ability to use two screens this will mean you can have multiple functions available to view easily. For example, if you are presenting live and sharing slides, you will be able to view the live Q&A and chat functions within the platform. This is not essential.

STABLE INTERNET CONNECTION

Make sure you have a stable internet connection (2Mbps upload, 4Mbps download or better). If possible, use a wired internet cable for stronger and more reliable connection.

You can test your Internet connection speed at SpeedTest.net

TEST YOUR CAMERA & MICROPHONE

Please ensure you have tested your microphone and webcam settings before your session. We strongly encourage using a headset with an inbuilt microphone for the best audio. This is especially important if you will be presenting from a shared space.

LIVE SUPPORT

Live support will be available throughout the conference opening hours and will include dedicated IT/AV support. If you require assistance at the time of your presentation, you should contact support by either.

LIVE SUPPORT

Live support is immediately accessible via the Live Support icon at the top of the online conference portal. Users should log their query in the live support chat box and a team members will respond as quickly as possible.

PRESENTER CHAT

Presenter Chat is accessible only to the presenters of your session and the session host. If you have issues with your presentation, post in presenter chat and your session host will liaise with the support team to solve your issue.

 

ACCESSING THE PLATFORM WITHIN YOUR WORKPLACE

If you will be participating in the conference from within your workplace, you will need to ensure that your workplace firewall does not block access to the streaming platforms of the sessions and networking functions. You should check access with your IT department as early as possible as it may take a few days or weeks for your request to be processed.

Below is a list of all the streaming platforms that will be used during the online conference. Your IT department will need to whitelist these programs to enable you to access the online events.

*These are not weblinks and cannot be tested through pasting them into an internet browser

Please note: If you are accessing the platform using Google Chrome, then you should experience no issues gaining access to the online conference portal from within your workplace. If the above sites are not whitelisted, then your organisation may block access to the streamed presentations and conference sessions and you will not be able to watch any of the sessions.

If you have any concerns about accessing the online conference portal, please email mail@conferencedesign.com.au

  • livefeed.aircastcdn.com
  • studio.aircastcdn.com
  • hls.aircastcdn.com
  • live.aircastcdn.com
  • player.vimeo.com/log
  • player.vimeo.com/crossdomain.xml
  • av.vimeo.com/crossdomain.xml
  • vimeocdn.com/p/2.1.18/js/player.js
  • vimeocdn.com
  • vimeocdn.com/p/2.1.18/css/player.css
  • player.vimeo.com/play_redirect
  • player.vimeo.com/video/<VIDEO_ID>
  • https://prov.vonage.com
  • https://ztp.polycom.com
  • https://provisioning.e-connecting.net

The IP addresses used for Twilio REST APIs are highly dynamic, and span a large range, so it’s impractical to list each of them. Instead we recommend you allow all outbound HTTPS traffic to any *.twilio.com subdomain

PUBLICATION OF PRESENTATIONS

Availability of presentations following the convention
Presentations (live and pre-recorded) will be made available to registered delegates for viewing in the ACIPC Online Conference Portal following your presentation for the conference unless you advise otherwise. Any additional files authors choose to share, as well as live Q&A/discussion forums will also be available to view during and after the presentation. Access to the Portal will be password protected and limited to only those registered at the time of the conference.

If presentations are to be used or published in any other format or forum, your specific consent will be requested.

Copyright
Please ensure you have permission to use any images, music or content within your presentation. If you do not have copyright permission, your presentation will not be able to be used or published. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licences.

Copyright ownership
Consenting to have your presentation available in the portal or used in an alternative publication will not affect your ownership rights. The convention committee, the GSA or Conference Design will not acquire the ownership rights of your presentation should you agree for it to be included or used.

Will people be able to record or download my presentation?
During the registration process, delegates must acknowledge and agree to the virtual convention Terms & Conditions, which include strict rules around unauthorised photography and recording of convention material. While these measures can be taken, we cannot enforce this rule in an online environment. The assumption should be made that participants may indeed take unauthorised photographs, screenshots, audio, or video recordings, therefore you may wish to adjust the content of your presentation accordingly.

Presentations in the portal are available only to view and cannot be downloaded.

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