Oral Presenter Guidelines

Thank you for presenting at the 2021 ACIPC Conference

To help ensure a smooth and quality experience for all presenters and attendees, we ask all presenters to provide a pre-recorded video of their presentation prior to the conference.

Your pre-recorded video will be played “live” at the programmed time of your presentation for viewing by delegates. Your video will be followed by live Q&A with delegates which will be facilitated by your Session Chair. Q&A will be conducted via video link (Zoom Meetings or similar).

If you have any concerns about presenting online or onsite please contact mail@conferencedesign.com.au.

Please upload presentation videos by 18 October

Presentations

Oral Presentations (Scientific/Case Study and Quality Improvement/Industry Supplier): 15 minutes in duration, plus 3 minutes question time.

Short Oral Presentations: 7 minutes in duration plus 3 minutes question time.

ORAL PRESENTATION VIDEO UPLOAD

.MP4 FILE - 18 OCTOBER

UPLOAD YOUR PRESENTATION

Ensure your presentation is uploaded no later than 18 OCTOBER.

SHORT ORAL PRESENTATION VIDEO UPLOAD

.MP4 FILE - 18 OCTOBER

UPLOAD YOUR PRESENTATION

Ensure your presentation is uploaded no later than 18 OCTOBER.

PRESENTER TOOLKIT

FAQ'S, TECH INFORMATION, TIPS & TRICKS

Online Presenters

Below are some tips to assist you. Most importantly, please ensure your presentation recording is kept to your allocated time.

If you have any queries email mail@conferencedesign.com.au prior to the conference.

To pre-record your presentation, record your video using the software you feel most comfortable with.

If you have little experience recording videos, we suggest Zoom or Microsoft PowerPoint.

Keep your presentation recording to your allocated time slot. If you go over time you will be required to edit and re-submit by the deadline.

Recordings need be provided to the Conference Managers in MP4 format. Should your presentation be received in a format other than MP4 you will be asked to resubmit in an MP4 format.

If you have limited online presentation experience or are looking for some tips about how to take your online presentation to the next level, we encourage you to take a look at the Presenter Toolkit.

DUE MONDAY 18 OCTOBER

Recordings must be provided to Conference Design:

  • In MP4 format.
  • As a single file. Multiple files will not be accepted.
  • Submit via the Presentation Video Upload box below.
  • Files to be named: presenter name, day, session and time of your presentation (First. Last_Day_Session_Time).

If making changes, always ensure to upload the latest version. Each upload is stamped with date/time so we will only use the latest version uploaded to the system.

UPLOAD VIA THE PRESENTATION VIDEO UPLOAD ABOVE

Presenters will be sent a calendar invite with a video link (Zoom Meetings or similar) a week prior to the conference.

This link will allow you to join your session and participate in the live Q&A at the end of your presentation.

On the day of your session, please log in to the video link 30 minutes prior to the start of your session.

This will allow you time to conduct a technology check with the AV technician and conduct final preparations before your session goes live at the programmed time.

Before joining the via the video link, please check your equipment is in good working order (i.e. microphone and camera working, plenty of battery if using a laptop, stable internet connection).

Please join your session 30 minutes prior to the commencement time to meet with your session host, session chair and the presenters in your session. Your session host will run through the sequence of proceedings for your session and conduct a technology check with the chair and presenters prior to the session going live promptly at the programmed time.

Please note program times are listed in AEDT. To view the program for the date, time and details of your session, visit: http://www.acipcconference.com.au/2021-program

To ensure the program keeps to time, Q&A will be limited to 3 minutes per speaker. 

Session Opening:

  • The session chair will welcome delegates to the session and introduce the first presentation with the presentation title, presenter name and short biography.
  • The session chair will remind delegates to put any questions they have for the presenters in the Live Q&A box to the right of their screen.
  • Your session host will then play the first pre-recorded presentation.

During the session:

  • At the conclusion of each presentation, the session host will bring the presenter and session chair on screen for Q&A.
  • A link to the delegate Q&A feed will be provided to the session chair and presenters, so all can see questions being asked from the audience.
  • To ensure the program keeps to time, Q&A will be limited to 3 minutes per speaker.
  • Following Q&A, the session chair will introduce the next speaker.

Closing the session:

  • Following Q&A with the final presenter, the session chair will thank all presenters, deliver final remarks and close the session.
  • At the conclusion of the session, presenters can leave the session video link and log into the OnAIR conference platform to participate in other conference activities as a delegate

Please advise us via mail@conferencedesign.com.au is you are unable to attend your live Q&A session.

Live support will be available throughout the conference opening hours and will include dedicated IT/AV support.

All sessions will have a dedicated AV host who will be available for immediate support.

Should you be unable to join your session by the video link, please contact us by any of the following options:

  • Email: mail@conferencedesign.com.au
  • Phone: +61 3 6231 2999
  • OnAIR Control Room Chat: this chat feed is easily accessible via your presentation in the online conference portal. Queries will be quickly picked up by the support team
  • Live Support Hub: live support is immediately accessible via the icon at the top of the online conference portal. Users should log their query in the live support chat box and a team member will respond as quickly as possible.

Post-Conference Information

All live and pre-recorded presentations will be available to delegates after the event unless you advise otherwise. Any additional files authors choose to share will also be available to view during and after their presentation.

Access to the online platform is restricted to conference participants only and cannot be found by search engines.

If presentations are to be used or published in any other format or forum, your specific consent will be requested. Please ensure you have permission to use any images, music or content within your presentation. If you do not have copyright permission, your presentation will not be able to be used or published. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licenses.

The inclusion of your presentation in the portal or used in an alternative publication will not affect your ownership rights. Neither the conference committee nor Conference Design will acquire the ownership rights of your presentation.

During the registration process, delegates must acknowledge and agree to the virtual conference Terms & Conditions, which include strict rules around unauthorised photography and recording of conference material. While these measures can be taken, we cannot enforce this rule in an online environment. The assumption should be made that participants may indeed take unauthorised photographs, screenshots, audio or video recordings, therefore you may wish to adjust the content of your presentation accordingly.

Presentations in the portal are available only to view and cannot be downloaded.

Infection, Disease and Health

All accepted scientific abstracts will be published online in Infection, Disease and Health, the official journal of the Australasian College for Infection Prevention and Control (ACIPC).

If you need to update your abstract, please email it to the conference secretariat prior to close of business Friday 10 September to ensure the correct version is included in conference publications and the online edition of Infection, Disease and Health (mail@conferencedesign.com.au).

Elaine Graham Robertson Award (best oral presentation)

All Scientific and Case Study and Quality Improvement presentations (onsite and online) are eligible to win the Elaine Graham Robertson (best oral presentation). This award is judged by an appointed panel.

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