2021 Sponsor & Exhibitor Prospectus

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Invitation to Participate

On behalf of the Scientific Conference Organising Committee, you are invited to participate as a Sponsor and/or Exhibitor in the 2021 ACIPC International Conference which will take place 7 – 10 November as a hybrid event.

The in-person conference will be held at the Adelaide Convention Centre, Adelaide, South Australia.

It is anticipated approximately 500 attendees will participate in the conference in Adelaide, including Infection Prevention and Control Professionals, Infectious Diseases Physicians, Nurses, Microbiologists, Researchers, Scientists, Hospital Managers, Government Representatives, Aged Care Workers, and University Representatives.

The online component of the conference will include an online exhibition area which will be available throughout the event, helping to extend engagement opportunities for conference sponsors and exhibitors to international delegates, and those unable to travel to Adelaide.

All sponsors and exhibitors participating in the in-person conference in Adelaide will be included in the online exhibition hall.

The conference is hosted by the Australasian College for Infection Prevention and Control (ACIPC); the peak body for Infection Prevention and Control professionals in the Australasian region.

The conference provides sponsors and exhibitors the opportunity to:

  • Meet with those who make and influence the final decision on the purchase of Infection Control and Prevention products and services.
  • Demonstrate new services and programs.
  • Launch new products.
  • Maintain a high profile with your target markets.
  • Network with delegates, industry leaders and health care experts.
  • Gain industry insight and evaluate market trends to generate new business opportunities.
  • Demonstrate your involvement, commitment and support of ACIPC and the broader Infection Prevention & Control community.
  • Access & start relationships with contacts who may not be part of your current market or marketing strategy.
  • Invite current and potential clients to the pre-eminent conference for Infection Prevention & Control professionals in the Australasian region.

We recommend securing your participation early in order to gain longer-term exposure and your preferred stand location in the exhibition area.

Sponsorship of any ACIPC activity does not indicate product or service endorsement. Acceptance of all sponsor and exhibitor applications are subject to approval of ACIPC.

All prices listed in this prospectus are AUD and include GST

Enquiries

Please contact Andrew Watts at Conference Design to discuss supporting the Conference.

We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the conference at the designated levels.

+61 3 6231 2999
Email Andrew

Book your sponsorship or exhibitor package

Log into the on-line portal to book and manage your sponsorship or exhibitor package.

Live Exhibition Floor Plan

View the live floor plan to check stand availability, see the exhibition layout and find your preferred location

Exhibitor Manual

Refer to the manual for important information regarding sponsoring and exhibiting at the conference.

Premium Sponsorship Opportunities

A variety of premium sponsorship packages are being offered which include significant exhibition space in preferable locations.

Please click on the packages below to see the inclusions.

Premium Sponsorship packages can be booked using the on-line booking portal above.

Platinum Sponsor - $35,000 incl GST (exclusive) SOLD

Benefits:

  • One 6m x 6m exhibition booth in a prime location. Includes:
    • White panel shell scheme booth.
    • Fascia board with your company name.
    • Your choice of furniture package
    • 2 x spotlights.
    • 1 x 4 amp power outlet.
    • 1 x waste paper basket.
  • 6 x conference registrations including the welcome reception and conference dinner.
  • Verbal acknowledgement as Platinum Sponsor during the conference.
  • Logo & acknowledgement as Platinum Sponsor on all conference materials including print, PDFs & broadcast emails.
  • Logo & hyperlink on the conference website & app.
  • 400-word company profile on the conference website & app.
  • 2 x Promotional Videos (up to 20MB) linked to the conference website & app.
  • Logo in the pocket program.
  • A6 colour advert in the pocket program.
  • Logo displayed on an individual sponsor’s slide.
  • 4 x banners displayed during the conference: 2 x in the plenary hall & 2 x in the catering area (Sponsor to supply).
  • 5 x PDF e-satchel inserts (up to 150kb per file).
  • 3 x app push notifications throughout the conference (1 per day)
  • Opt-in attendee list with name, organisation, state to be provided prior to the conference.
  • Your booth will be included in the “App Game” at the time of the conference.

Conference Tote Bag Sponsor

  • Logo printed on each delegate tote bag.
  • Logo displayed on a joint sponsors slide in the plenary hall.

Conference App Sponsor

  • 1 x push notification per day.
  • Logo and hyperlink on the conference app homepage.
  • Logo and hyperlink on the conference app main menu.
  • Dedicated conference app page for the sponsor accessible from the main menu.
  • Option to include information on up to 5 x products with dedicated pages and images.
  • Optional delegate survey tailored to your organisation (8 questions).
  • Logo displayed on a joint-sponsors slide in the plenary hall.

Online inclusions: 

  • Online Exhibition Display featured in the Exhibition Area of the Online Portal.
  • Logo & hyperlink included in your online display (same as conference app).
  • 400-word company profile listed with your online display (same as conference app).
  • 5 x PDF brochures/flyers/hyperlinks available for download from your online display (same as conference app).
  • 2 x Promotional Videos linked to your online display (same as conference app)
  • 6 x online conference registrations.
  • Access to online Lead Management Software.
  • Your display will be included in the “2021 ACIPC International Conference Online Game” at the time of the conference.
  • Access to the online Meeting Hub to connect with all delegates and request meetings (includes live video and text chat).
  • Opportunity to provide up to ten Frequently Asked Questions (FAQs) in your online display. g. ‘I have a question, who can I contact? = [your contact details]’.
  • Logo displayed on the major sponsor banner of the online conference portal landing page.

Gold Sponsor – $26,300 incl GST (SOLD OUT)

Benefits:

  • One 6m x 3m exhibition booth in a prime location. Includes:
    • White panel shell scheme booth.
    • Fascia board with your company name.
    • Your choice of furniture package
    • 2 x spotlights.
    • 1 x 4 amp power outlet.
    • 1 x waste paper basket.
  • 4 x conference registrations including the welcome reception and conference dinner.
  • Verbal acknowledgement as a Gold Sponsor at the conference.
  • Logo & acknowledgement as a Gold Sponsor on all conference materials including print, PDFs & broadcast emails.
  • Logo & hyperlink on the conference website & app.
  • 400-word company profile on the conference website & app.
  • 1 x Promotional Video (up to 20MB) linked to the conference website & app.
  • Logo in the pocket program.
  • A6 colour advert in the pocket program.
  • Logo displayed on an individual sponsor’s slide.
  • 3 x banners displayed during the conference: 1 in the plenary hall & 2 in the catering area (Sponsor to supply).
  • 4 x PDF eSatchel inserts (up to 150kb per file).
  • 3 x app push notifications throughout the conference (1 per day).
  • Opt-in attendee list with name, organisation and state to be provided prior to the conference.
  • Your booth will be included in the “App Game” at the time of the conference.

Plus 1 of the following:

Pocket Program Sponsor

  • Logo on the front cover of the pocket program*.
  • Logo printed on each page of the pocket program.
  • Advertisement on the back cover of the pocket program (A6).
  • Logo displayed on a joint sponsors slide in the plenary hall.

* Note, other high level sponsors will also be acknowledged on the front cover.

OR

Name Badge Sponsor

  • Logo printed on each delegate name badge.
  • Logo displayed on a joint sponsors slide in the plenary hall.

Online inclusions: 

  • Online Exhibition Display featured in the Exhibition Area of the Online Portal.
  • Logo & hyperlink included in your online display (same as conference app).
  • 400-word company profile listed with your online display (same as conference app).
  • 4 x PDF brochures/flyers/hyperlinks available for download from your online display (same as conference app).
  • 1 x Promotional Videos linked to your online display (same as conference app)
  • 4 x online conference registrations.
  • Access to online Lead Management Software.
  • Your display will be included in the “2021 ACIPC International Conference Online Game” at the time of the conference.
  • Access to the online Meeting Hub to connect with all delegates and request meetings (includes live video and text chat).
  • Opportunity to provide up to ten Frequently Asked Questions (FAQs) in your online display. g. ‘I have a question, who can I contact? = [your contact details]’.
  • Logo displayed on the major sponsor banner of the online conference portal landing page.

Silver Sponsor – $18,300 inc GST (SOLD OUT)

Benefits:

  • One 6m x 3m exhibition booths in a preferred position. Includes:
    • White panel shell scheme booth.
    • Fascia board with your company name.
    • Your choice of furniture package
    • 2 x spotlights.
    • 1 x 4 amp power outlet.
    • 1 x waste paper basket.
  • 2 x conference registrations including the welcome reception and conference dinner.
  • Verbal acknowledgement as a Silver Sponsor at the conference.
  • Logo & acknowledgement as a Silver Sponsor on all conference materials including print, PDFs & broadcast emails.
  • Logo & hyperlink on the conference website & app.
  • 400-word company profile on the conference website & app.
  • 1 x Promotional Video (up to 20MB) linked to the conference website & app.
  • Logo in the pocket program.
  • Logo displayed on a joint sponsor’s slide.
  • 1 x pull-up banner in the catering area for the duration of the conference (Sponsor to supply).
  • 3 x PDF eSatchel inserts (up to 150kb per file).
  • 2 x app push notifications throughout the conference (limit of 1 per day).
  • Opt-in attendee list with name, organisation and state to be provided prior to the conference.
  • Your booth will be included in the “App Game” at the time of the conference.

Day Catering Sponsor

  • Naming rights for the catering breaks for one day.
  • Logo & hyperlink displayed with the catering breaks on the on-line program.
  • Logo & hyperlink displayed with the catering breaks on the conference app.
  • Logo on A4 signage displayed on catering stations.
  • Logo printed in the pocket program next to the day’s catering.
  • 2 x pull-up banners in the catering area on that day.
  • Logo displayed on an individual sponsor slide in the plenary hall on that day.

Online inclusions: 

  • Online Exhibition Display featured in the Exhibition Area of the Online Portal.
  • Logo & hyperlink included in your online display (same as conference app).
  • 400-word company profile listed with your online display (same as conference app).
  • 3 x PDF brochures/flyers/hyperlinks available for download from your online display (same as conference app).
  • 1 x Promotional Videos linked to your online display (same as conference app)
  • 2 x online conference registrations.
  • Access to online Lead Management Software.
  • Your display will be included in the “2021 ACIPC International Conference Online Game” at the time of the conference.
  • Access to the online Meeting Hub to connect with all delegates and request meetings (includes live video and text chat).
  • Opportunity to provide up to ten Frequently Asked Questions (FAQs) in your online display. g. ‘I have a question, who can I contact? = [your contact details]’.
  • Logo displayed on the major sponsor banner of the online conference portal landing page.

Bronze Sponsor – $10,300 inc GST (SOLD OUT)

Benefits:

  • One 3m x 3m exhibition booth in a preferred position. Includes:
    • White panel shell scheme booth.
    • Fascia board with your company name.
    • Your choice of furniture package
    • 2 x spotlights.
    • 1 x 4 amp power outlet.
    • 1 x waste paper basket.
  • 2 x conference registration including the welcome reception and conference dinner.
  • Verbal acknowledgement as a Bronze Sponsor at the conference.
  • Logo & acknowledgement as a Bronze Sponsor on all conference materials including print, PDFs & broadcast emails.
  • Logo & hyperlink on the conference website & app.
  • 400-word company profile on the conference website & app.
  • 1 x Promotional Video (up to 20MB) linked to the conference website & app.
  • Logo in the pocket program.
  • Logo displayed on a joint sponsor’s slide.
  • 1 x pull-up banner in the catering area for the duration of the conference (Sponsor to supply).
  • 2 x PDF eSatchel inserts (up to 150kb per file).
  • 1 x app push notification at the conference.
  • Opt-in attendee list with name, organisation and state to be provided prior to the conference.
  • Your booth will be included in the “App Game” at the time of the conference.

Online inclusions: 

  • Online Exhibition Display featured in the Exhibition Area of the Online Portal.
  • Logo & hyperlink included in your online display (same as conference app).
  • 400-word company profile listed with your online display (same as conference app).
  • 2 x PDF brochures/flyers/hyperlinks available for download from your online display (same as conference app).
  • 1 x Promotional Video linked to your online display (same as conference app)
  • 2 x online conference registrations.
  • Access to online Lead Management Software.
  • Your display will be included in the “2021 ACIPC International Conference Online Game” at the time of the conference.
  • Access to the online Meeting Hub to connect with all delegates and request meetings (includes live video and text chat).
  • Opportunity to provide up to ten Frequently Asked Questions (FAQs) in your online display. g. ‘I have a question, who can I contact? = [your contact details]’.
  • Logo displayed on the major sponsor banner of the online conference portal landing page.

EXHIBITION

Exhibition Site Packages – $6,600 incl GST

Onsite Packages are “Exhibition Ready” and include the following: 

  • 3m x 2m Floor Space/Shell Scheme.
  • White panel shell scheme booth.
  • Fascia board with your company name.
  • Your choice of furniture package.
  • 2 x spotlights.
  • 1 x 4 amp power outlet.
  • 1 x waste paper basket.
  • Logo & hyperlink on the conference app.
  • 50-word profile on the conference app.
  • 2 x conference registrations per site including the welcome reception (dinner tickets can be purchased in addition).
  • One (1) PDF eSachel insert (up to 150kb file).
  • Your booth will be included in the “App Game” at the time of the conference.

Online inclusions: 

  • Online Exhibition Display featured in the Exhibition Area of the Online Portal.
  • Logo & hyperlink included in your online display (same as conference app).
  • 50-word company profile listed with your online display (same as conference app).
  • One (1) PDF brochure/flyer/hyperlink available for download from your online display (same as conference app).
  • 2 x online conference registrations.
  • Access to online Lead Management Software.
  • Your display will be included in the “2021 ACIPC International Conference Online Game” at the time of the conference.
  • Access to the online Meeting Hub to connect with all delegates and request meetings (includes live video and text chat).
  • Opportunity to provide up to ten Frequently Asked Questions (FAQs) in your online display. g. ‘I have a question, who can I contact? = [your contact details]’.

Individual Sponsorship and Advertising Opportunites

Please contact andrew@conferencedesign.com.au for more information regarding the following opportunities and to book.

Gala Dinner & Awards Night Presentation – $10,000 (exclusive) SOLD

  • Acknowledgement as exclusive sponsor of the Gala Dinner and Awards Presentation Night.
  • Logo and acknowledgement as Gala Dinner and Awards Presentation Night on all conference material including print, PDFs and broadcast emails
  • Verbal acknowledgement as Gala Dinner and Awards Presentation Night sponsor on the night
  • Opportunity to make a 5-minute speech during the Gala Dinner and Awards Presentation Night
  • Company logo on the dinner tickets and menus
  • Opportunity to reserve tables in a prominent location at the dinner
  • Opportunity to provide theming, a guest activity at the dinner
  • 4 x pull-up banners displayed in a prominent location during the dinner (sponsor to supply)
  • Logo & hyperlink on the conference website
  • 400-word company profile on the conference app
  • Logo in the pocket program
  • Logo displayed on a joint-sponsors slide in the plenary hall
  • Logo displayed on an individual sponsor’s slide during the Gala Dinner
  • 5 x complimentary tickets to the Gala Dinner
  • 1 x conference registration including the welcome reception
  • 1 x PDF eSatchel insert (up to 150kb per file)

*Note: content of presentation subject to College and Conference and Scientific Conference Organising Committee approval

Coffee Cart Sponsor - $7,500 incl GST (one opportunity)

The coffee cart will have a barista serving coffee, hot chocolate and tea from morning tea to afternoon tea each day of the conference. The coffee cart includes a barista and up to 300 coffees per day.

  • Logo and acknowledgement as Coffee Cart Sponsor on all coffee cart materials including print, PDFs and broadcast emails.
  • 2 x pull-up banners (up to 1m wide) at the coffee cart (sponsor to supply).
  • Logo & hyperlink on the conference website.
  • 400-word company profile on the conference website.
  • Logo & hyperlink on the conference App.
  • 400-word company profile on the conference App.
  • Logo in the pocket program.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • 1 x conference registration including the welcome reception.
  • 1 x PDF eSatchel insert (up to 150kb per file).

*Note this opportunity does not preclude other sponsors or exhibitors serving coffee or other beverages from their stand.

Breakfast Host - $5,500 incl GST plus catering and AV costs (Limited Opportunities)

This is an opportunity to host a one hour educational breakfast session at the Adelaide Convention Centre

Catering costs, AV, speaker, theming and all other associated expenses not mentioned below are in addition to the $5,500 cost of the package and the responsibility of the sponsor.

Inclusions:

  • Hire of a function room at the Adelaide Convention Centre (room to be confirmed in consolation with the Conference Managers).
  • 1 x invitation email will be distributed by the Conference Manager on behalf of the Sponsor to all registered delegates approximately 3 weeks prior to the conference promoting the breakfast.
  • The Conference Manager will handle on-line registrations for the breakfast on behalf of the Sponsor and provide an attendee list (Name, Organisation & Company) to the Sponsor approximately 5 days prior to the conference.
  • The breakfast will be included in the ACIPC Conference Program.
  • The opportunity to supply a brief overview of the breakfast for inclusion in the conference program and invitation email.
  • Logo and acknowledgement as a Breakfast Sponsor on all conference material including print, PDFs and broadcast emails.
  • Two (2) pull-up banners displayed in a prominent location during the Breakfast (Sponsor to supply).
  • Logo & hyperlink on the conference app.
  • 400-word company profile on the conference app.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Logo displayed on an individual sponsor’s slide during the Breakfast.
  • 1 x PDF eSatchel insert (up to 150kb per file).
  • 1 x conference registration including the welcome reception.
  • 1 x promotional item at each seat (Sponsor to supply).

Breakfast Sponsorship Opportunities are available at the following times only:

  • Monday 8 November, 07:00 – 8:00
  • Wednesday 10 November, 07:00 – 8:00

*Note this opportunity does not preclude other sponsors or exhibitors organising independent breakfast functions.

**This opportunity is subject to the approval of the ACIPC Conference Organising Committee.

Welcome Reception Sponsor - $5,500 incl GST (Exclusive)

  • Logo and acknowledgement as Welcome Reception Sponsor on all conference material including print, PDFs and broadcast emails.
  • Verbal acknowledgement as Welcome Reception Sponsor during the Welcome Reception.
  • Opportunity to address delegates during the Welcome Reception (5 minutes).
  • Two (2) pull-up banner displayed in a prominent location during the Welcome Reception (sponsor to supply).
  • Logo & hyperlink on the conference website.
  • 400-word company profile on the conference website.
  • Logo & hyperlink on the conference app.
  • 400-word company profile on the conference app.
  • Logo in the pocket program.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Logo displayed on an individual sponsor’s slide during the Welcome Reception.
  • 1 x conference registration including the Welcome Reception.
  • 3 x complimentary tickets to the Welcome Reception.
  • 1 x PDF eSatchel insert (up to 150kb per file).

Scholarship Sponsor - By negotiation (Multiple Opportunities)

ACIPC would like to make available travel scholarships to encourage people from rural and remote areas working in the area of infection prevention and control to attend, and to foster educational links between ACIPC and similar societies in developing nations.

The value of this package will be determined by negotiation between the sponsor and the conference organising committee with the expectation that the sponsor will pay the following for at least one delegate to attend:

  • Accommodation & Breakfast for 3 nights
  • Travel Allowance (flights and transfers)
  • Full conference registration at the ACIPC Member rate

In return the sponsor will receive the following benefits:

  • Naming rights to the scholarships.
  • Logo and acknowledgement as Scholarship Sponsor on all conference material including print, PDFs and broadcast emails.
  • Logo & hyperlink on the conference website.
  • 400-word company profile on the conference website.
  • Logo & hyperlink on the conference app.
  • 400-word company profile on the conference app.
  • Logo in the pocket program.
  • 1 x PDF eSatchel insert (up to 150kb per file).

Conference Water Bottle Sponsor - In-kind (SOLD)

This is a great opportunity to have each delegate using your branded water bottle at the conference and beyond.

Requirements:

The sponsor is responsible for the supply of approximately 550 branded water bottles at the conference. All costs associated with the supply of the water bottles are at the expense of the sponsor.

Advertising Opportunities

The following advertising options are available to reinforce other sponsorship packages or as individual items. For example, an advertisement in the pocket program is a fantastic way to get additional exposure, promote your exhibition stand location and keep your name in front of delegates during the conference.

Opportunities:

  • Pocket program (A6 page) – sponsor to provide copy $500
  • eSatchel insert in the conference app (up to 150kb pr file) $500
  • Promotional video (up to 20mb  linked to the conference app and website $750
  • Signage at the conference (standard pull-up banner) – Sponsor to supply sign $600 per sign

App Game Prizes Sponsor

One First Prize – $500 (SOLD)
Multiple Runner up Prizes – $200

Delegates will have access to the App Game when on the app during the conference and must visit all exhibitors who have a QR code for delegates to scan. Once delegates have all QR Codes they will have a secret message to submit to go into the draw.

Winners of the donated prizes will be drawn in the closing session from the completed messages. Winners must be present to win a prize. App Game prizes will be advertised on the website and in the exhibition app game.

On top of sponsored First Prize and runner up prizes, ACIPC will also donate 1 registration to next year’s Conference (valued at approx.  $800) to the Winner.

Requirements:

Sponsor to provide a gift or gift certificate to the value of $500 or more for the winner or $200 or more for the runners-up.

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship Application Form or completing an on-line Exhibition Booking you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

Revocation of Sponsorship
ACIPC may revoke a sponsorship agreement with any organisation where, in the opinion of the organisers, the sponsor or exhibitor has been guilty of conduct unbecoming of an ACIPC Sponsor, or is prejudicial to the interests and objectives of the College.

Codes of Practice and Conduct
The organisers urge Sponsors and Exhibitors to observe and follow the Codes of Practice of the Medical Technology Association of Australia (MTAA) in respect to their dealings with ACIPC, members and stakeholder which are available at www.mtaa.org.au. This includes sponsors and exhibitors who may not be members of the MTAA. The organisers also encourage sponsors and exhibitors to adhere to Medicines Australia Code of Conduct and associated guidelines available at https://medicinesaustralia.com.au/code-of-conduct/.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Product or Service Endorsement
Sponsorship of any ACIPC activity does not indicate product or service endorsement. Acceptance of all sponsor and exhibitor applications are subject to approval of the ACIPC 2021 Conference Organising Committee.

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Online Exhibition Listings

Sponsors and Exhibitors will be listed in the online portal in order of sponsorship level followed by alphabetical order.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
The opt-in delegate list will be supplied to eligible sponsors prior to the conference.The list will include name, organisation, state and email address.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

 

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