On behalf of the Scientific Conference Organising Committee, you are invited to participate as a Sponsor and/or Exhibitor in the 2021 ACIPC International Conference which will take place 7 – 10 November as a hybrid event.
The in-person conference will be held at the Adelaide Convention Centre, Adelaide, South Australia.
It is anticipated approximately 500 attendees will participate in the conference in Adelaide, including Infection Prevention and Control Professionals, Infectious Diseases Physicians, Nurses, Microbiologists, Researchers, Scientists, Hospital Managers, Government Representatives, Aged Care Workers, and University Representatives.
The online component of the conference will include an online exhibition area which will be available throughout the event, helping to extend engagement opportunities for conference sponsors and exhibitors to international delegates, and those unable to travel to Adelaide.
All sponsors and exhibitors participating in the in-person conference in Adelaide will be included in the online exhibition hall.
The conference is hosted by the Australasian College for Infection Prevention and Control (ACIPC); the peak body for Infection Prevention and Control professionals in the Australasian region.
The conference provides sponsors and exhibitors the opportunity to:
We recommend securing your participation early in order to gain longer-term exposure and your preferred stand location in the exhibition area.
Sponsorship of any ACIPC activity does not indicate product or service endorsement. Acceptance of all sponsor and exhibitor applications are subject to approval of ACIPC.
All prices listed in this prospectus are AUD and include GST
Please contact Andrew Watts at Conference Design to discuss supporting the Conference.
We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the conference at the designated levels.
+61 3 6231 2999
A variety of premium sponsorship packages are being offered which include significant exhibition space in preferable locations.
Please click on the packages below to see the inclusions.
Premium Sponsorship packages can be booked using the on-line booking portal above.
Conference Tote Bag Sponsor
Conference App Sponsor
Plus 1 of the following:
Pocket Program Sponsor
* Note, other high level sponsors will also be acknowledged on the front cover.
Name Badge Sponsor
Day Catering Sponsor
Onsite Packages are “Exhibition Ready” and include the following:
Please contact firstname.lastname@example.org for more information regarding the following opportunities and to book.
*Note: content of presentation subject to College and Conference and Scientific Conference Organising Committee approval
The coffee cart will have a barista serving coffee, hot chocolate and tea from morning tea to afternoon tea each day of the conference. The coffee cart includes a barista and up to 300 coffees per day.
*Note this opportunity does not preclude other sponsors or exhibitors serving coffee or other beverages from their stand.
This is an opportunity to host a one hour educational breakfast session at the Adelaide Convention Centre
Catering costs, AV, speaker, theming and all other associated expenses not mentioned below are in addition to the $5,500 cost of the package and the responsibility of the sponsor.
Breakfast Sponsorship Opportunities are available at the following times only:
*Note this opportunity does not preclude other sponsors or exhibitors organising independent breakfast functions.
**This opportunity is subject to the approval of the ACIPC Conference Organising Committee.
ACIPC would like to make available travel scholarships to encourage people from rural and remote areas working in the area of infection prevention and control to attend, and to foster educational links between ACIPC and similar societies in developing nations.
The value of this package will be determined by negotiation between the sponsor and the conference organising committee with the expectation that the sponsor will pay the following for at least one delegate to attend:
In return the sponsor will receive the following benefits:
This is a great opportunity to have each delegate using your branded water bottle at the conference and beyond.
The sponsor is responsible for the supply of approximately 550 branded water bottles at the conference. All costs associated with the supply of the water bottles are at the expense of the sponsor.
The following advertising options are available to reinforce other sponsorship packages or as individual items. For example, an advertisement in the pocket program is a fantastic way to get additional exposure, promote your exhibition stand location and keep your name in front of delegates during the conference.
App Game Prizes Sponsor
One First Prize – $500 (SOLD)
Multiple Runner up Prizes – $200
Delegates will have access to the App Game when on the app during the conference and must visit all exhibitors who have a QR code for delegates to scan. Once delegates have all QR Codes they will have a secret message to submit to go into the draw.
Winners of the donated prizes will be drawn in the closing session from the completed messages. Winners must be present to win a prize. App Game prizes will be advertised on the website and in the exhibition app game.
On top of sponsored First Prize and runner up prizes, ACIPC will also donate 1 registration to next year’s Conference (valued at approx. $800) to the Winner.
Sponsor to provide a gift or gift certificate to the value of $500 or more for the winner or $200 or more for the runners-up.
Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.
The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.
By returning a Sponsorship Application Form or completing an on-line Exhibition Booking you are accepting these terms and conditions.
Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.
Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.
Revocation of Sponsorship
ACIPC may revoke a sponsorship agreement with any organisation where, in the opinion of the organisers, the sponsor or exhibitor has been guilty of conduct unbecoming of an ACIPC Sponsor, or is prejudicial to the interests and objectives of the College.
Codes of Practice and Conduct
The organisers urge Sponsors and Exhibitors to observe and follow the Codes of Practice of the Medical Technology Association of Australia (MTAA) in respect to their dealings with ACIPC, members and stakeholder which are available at www.mtaa.org.au. This includes sponsors and exhibitors who may not be members of the MTAA. The organisers also encourage sponsors and exhibitors to adhere to Medicines Australia Code of Conduct and associated guidelines available at https://medicinesaustralia.com.au/code-of-conduct/.
GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.
Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.
Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.
Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.
If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.
An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.
Product or Service Endorsement
Sponsorship of any ACIPC activity does not indicate product or service endorsement. Acceptance of all sponsor and exhibitor applications are subject to approval of the ACIPC 2021 Conference Organising Committee.
Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.
The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.
Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.
Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.
Online Exhibition Listings
Sponsors and Exhibitors will be listed in the online portal in order of sponsorship level followed by alphabetical order.
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.
Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.
The opt-in delegate list will be supplied to eligible sponsors prior to the conference.The list will include name, organisation, state and email address.
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.
There is limited storage space on site for exhibition equipment or packaging.
Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.
Due to safety requirements you will not be able to dismantle your display before the published closing time.
Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.