The Sponsor and Exhibitor Manual will be updated with further information as planning proceeds.
Please check this page regularly for updates as the conference draws nearer.
Exhibitor Bump In
Sunday 19 November 2017:
1500 – 1800
Exhibitor Bump Out
Wednesday 22 November 2017:
1315 – 1530
Exhibition Open Hours
The exhibition will be open at the following times.
Monday 20 November:
0730 – 1830
Tuesday 21 November:
0800 – 1700
Wednesday 22 November:
0745 – 1300
Conference Design
For sponsorship and exhibition sales please contact:
Andrew Watts, Conference Manager
T +61 3 6231 2999
E andrew@conferencedesign.com.au
Venue Contact
For venue related enquiries please contact:
Samantha Cain, Event Coordinator
T +61 2 6276 5234
E samantha.cain@ihg.com
NCC Exhibitor Manual
Download the National Convention Centre Exhibitor Manual by clicking the link below:
Moreton Hire
Moreton Hire has been appointed as the exhibition supply company for ACIPC 2017.
For build, stand and furniture enquires please contact:
Gabby Van Haeften
T 07 3307 4441 F 07 3307 4449
E Gabby.VanHaeften@moreton.net.au
Name Badges & Registration
When arriving for Bump In on Sunday 19 November please go straight to your stand and begin setting up.
Conference staff will deliver name badges to your stand from 3pm.
Representatives onsite
Anyone from your Organisation attending the conference or guests you wish to invite to the Conference must register with Conference Design before the conference. An official conference name badge will be required to access the conference and exhibition area.
Additional Exhibitor Passes
Additional exhibitor passes can be purchased as follows via the online registration portal:
- Full registration, including the Welcome & Poster Reception: $550 per person
Venue Delivery Label
Please use this label for all deliveries to the venue
(at least one label per box)
To help ensure your goods arrive on time, please mark the nature of the delivery ie Satchel Materials or Exhibitor Goods.
Deliveries
Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.
- Download and use the delivery label provided below.
- Confirm with your courier the delivery has been made BEFORE you arrive.
- Have the name of your courier, the consignment numbers and confirmed delivery date with you when you arrive at the venue.
- Venue staff will take receival of exhibitor freight from Thursday 16 November 2017. Deliveries will not be accepted earlier than this date without prior arrangement.
- Venue staff will deliver Exhibitor freight to your stand before move-in commences.
Dispatch Label
Please use this label when having items collected from the venue, following the conference.
(at least one label per box)
Collections & Dispatch
- Download and use the dispatch/collection label provided.
- Box up any materials requiring collection and leave on your stand for collection by venue staff during bump out.
- Arrange for collection of the items with your courier as per the pick up details noted in the collection label.
- Check with your courier whether a consignment note/number is required. If so include these details on your boxes before they are collected by the venue staff.
- All goods must be collected from the venue by close of business 1 working day after the conclusion of the event. Therefore all goods must be collected by the end of business on Thursday 23 November 2017.
Freight Logistics Company
There is no appointed freight logistics company for the ACIPC 2017 Conference, however see some suggestions below:
TNT Express Shipping
Phone – 13 11 50
Website – www.tnt.com
Toll Group
Website – www.tollgroup.com
Exhibitors and Sponsors are responsible for all freight to and from the conference venue, including satchel inserts. If you have any questions in relation to this, please contact the National Convention Centre:
Samantha Cain
T +61 2 6276 5234
E samantha.cain@ihg.com
Onsite Storage
There will be limited on-site storage facilities for packing materials, boxes and giveaways.
Exhibitors cannot leave boxes and packing material in the exhibition display area during the show.
The App Game
All sponsors and exhibitors will be issued QR codes as part of the 2017 App Game designed to encourage delegate flow and interaction.
Exhibitors can choose to clearly display the QR code on or within your booth to avoid unnecessary interruptions or you can ‘hide’ the code to ensure interaction with your representatives.
Each QR code will reveal the exhibitors’ company name.
To enter the draw, participants will need to have collected all sponsor and exhibitor names.
Key sponsors will also be given the first opportunity to provide prizes.
If you would like to donate a prize please contact andrew@conferencedesign.com.au.
Booth Inclusions
All exhibition booth packages include the following
- 3m x 2m Floor Space/Shell Scheme.
- White panel shell scheme booth.
- Fascia board with your company name.
- Your choice of furniture package.
- 2 x spotlights.
- 1 x 4 amp power outlet.
- 1 x wireless internet connection per site.
- 1 x waste paper basket.
3m x 2m Exhibition Booth
Your Choice of Furniture Package
Package 1
Package 2
Best Stand Awards
Delegates will have the opportunity to vote for the best stand at the ACIPC Conference via the app & paper voting in the following categories:
- Best large stand (6m x 2m or larger)
- Best small stand (up to 3m x 3m)
Voting will close after the poster cocktail reception on Tuesday 21 November with the winners announced at the closing session on Wednesday 22 November.
Prize Draws
If you are conducting an on-stand prize draw, please ensure winners are drawn and announced prior to the lunch break on Wednesday 22 November.
Delegate Name Badge QR Code
Exhibitors will be able to capture delegate information by scanning the QR code located at the bottom of the conference name badge.
To scan the delegates name badge, download a QR code reader from the Google Play store or Apple App Store to your smart phone or tablet. There are a number of free readers available for download to your device.
When the QR code reader has been installed to your device you are ready to start scanning delegate name badges.
Once the QR code has been captured, the delegates name, organisation, state and email address will be saved to your device.
At the end of the conference you can export the captured information to a format suitable to your purpose.
Please ensure you request the delegates consent before scanning their name badge.
Important Information and Deadlines
Please send the following to Conference Design when you book:
Logos
We will print one logo per sponsorship package in the program book, in the conference app, on the sponsors’ slide and on the conference web site. Sponsor and Exhibitor logos will also be included in the conference App.
Print: EPS version
Web and App: a high resolution PNG, JPG or TIFF, PNG image, no less than 250 KB in size.
Upload via the online booking portal when you book.
Company Profile
- Sponsors: 400 words
- Exhibitors: 50 words
Please include a contact name, email address, web address and phone number. These details will be included in the conference app.
Upload via the online booking portal when you book.
Promotional Video
- Eligible sponsors only
- No larger than 20MB
Upload via the online booking portal when you book.
Due to Conference Design two months prior to the conference:
Insurance
Public liability cover evidence to be emailed to
andrew@conferencedesign.com.au
Custom Build Stands
Stand design for custom builds submitted for approval to andrew@conferencedesign.com.au & jacky.leonard@moreton.net.au
Due to Conference Design one month prior to the conference:
PDF e-satchel Inserts
- Sponsors only
- PDF advertisements will be linked to your profile in the Conference App.
- High resolution, Colour PDF
- A4 portrait orientation
- No bleed and no crop marks
- PDFs will be uploaded ‘as received’
- Maximum size is 1MB per PDF
Upload via the online booking portal when you book.
Due to Conference Design no later than close of business Friday 20 October 2017.
Pocket program –
A6 colour advert
- Platinum & Gold Sponsors only
- Dimensions: 91mm (w) x 134.5mm (h)
Email Adverts to: Conference Design
Due to Conference Design no later than close of business Friday 20 October 2017.
Delivered to venue (from Thursday 16 November 2017):
Tote Bag Inserts
- Platinum Sponsor – Up to 3 items
- Gold Sponsor – Up to 2 items
- Silver Sponsor – 1 item
- Bronze Sponsor – 1 item
Satchel inserts can be flyers, brochures or promotional items of a reasonable size.
Please provide 450 items per insert.
Inserts are to be delivered directly to the venue no later Friday 17 November 2017.
Satchel inserts are not included for exhibitors, but can be purchased for $1,200 per item.
Contact andrew@conferencedesign.com.au
for more information.
Sponsor & Exhibitor Freight
Sponsor & Exhibitor freight is to be delivered directly to the venue using the label and instructions provided above.