Online Oral Presenter Guidelines

Thank you for presenting at the ACIPC Conference Community!

We want to ensure your presentation runs smoothly, and have put together guidelines and resources to assist with your preparation and participation.

Should you have any queries regarding the information provided or your participation please contact mail@conferencedesign.com.au.

To assist with the successful planning of the free paper session on 7 December, and ensure the smooth delivery of your presentation, we kindly ask all pre-recorded presentations to be uploaded prior to Monday 30 November. 

PRESENTATION VIDEO UPLOAD

.MP4 FILE - DUE 30 NOV

UPLOAD YOUR PRESENTATION

Ensure your presentation is uploaded no later than 30 NOVEMBER.

PRESENTER TOOLKIT

FAQ'S, TIPS, TRICKS & TECH INFORMATION

Standard Oral and Industry Supplier Presentations

Format: pre-recorded sessions

Duration: 15 minutes, plus 5 minutes for questions

You can record your video using the software you feel most comfortable with. If you have little experience recording videos, we suggest using Microsoft PowerPoint or Zoom.

Presentation recordings should be no longer than 15 minutes in duration.

Presenters are required to upload their presentation as a single MP4 file via DropBox no later than Monday 30 November. This will allow us enough time to check your file, and prepare your presentation for delivery via the online conference portal.

If you have any concerns about pre-recording your presentation or providing your file to us by the deadline please contact mail@conferencedesign.com.au.

Short Oral Presentations

Format: pre-recorded sessions

Duration: 7 minutes, plus 3 minutes for questions

You can record your video using the software you feel most comfortable with. If you have little experience recording videos, we suggest using Microsoft PowerPoint or Zoom.

Presentation recordings should be no longer than 15 minutes in duration.

Presenters are required to upload their presentation as a single MP4 file via DropBox no later than Monday 30 November. This will allow us enough time to check your file, and prepare your presentation for delivery via the online conference portal.

If you have any concerns about pre-recording your presentation or providing your file to us by the deadline please contact mail@conferencedesign.com.au.

Experiences and Stories from the field

Format: pre-recorded sessions

Duration: Approximately 3 minutes

You can record your video using the software you feel most comfortable with. If you have little experience recording videos, we suggest using Microsoft PowerPoint or Zoom.

Presentation recordings should be approximately 3 minutes in duration.

Presenters are required to upload their presentation as a single MP4 file via DropBox no later than Monday 30 November. This will allow us enough time to check your file, and prepare your presentation for delivery via the online conference portal.

If you have any concerns about pre-recording your presentation or providing your file to us by the deadline please contact mail@conferencedesign.com.au.

Presentation how-to
Oral Presentations

BEFORE YOUR SESSION

Record your video using the software you feel most comfortable with.

If you have little experience recording videos, we suggest Zoom or Microsoft PowerPoint.

Keep your presentation recording to the advised time limit for your presentation type:

  • 15 minutes – Standard Oral and Industry Supplier presentations
  • 7 minutes – Short Oral presentations
  • 3 minutes – Experiences and Stories from the field

Recordings need be provided to Conference Design in MP4 format. Should your presentation be received in a format other than MP4 you will be asked to resubmit in an MP4 format.

If you have limited online presentation experience or looking for some tips about how to take your online presentation to the next level, we encourage you to take a look at Presenter Toolkit.

Visit the Presenter Toolkit

DUE MONDAY 30 NOVEMBER

Recordings must be provided to Conference Design:

In MP4 format.

As a single file. Multiple files will not be accepted.

Submit via the conference Dropbox link.

Files to be named: presenter name (First_Last).

If making changes, always ensure to upload the latest version. Each upload is stamped with date/time so we will only use the latest version uploaded to the system.

DUE MONDAY 30 NOVEMBER

If you’re unable to upload by this date please email mail@conferencedesign.com.au – we will do our best to accommodate late file uploads.

Anyone who is unable to present during the session on 7 December is able to have their presentation reschedule to a future ACIPC Conference Community event.  

CLICK HERE TO UPLOAD YOUR PRESENTATION

Presenters will have access to their presentation in the online conference portal approximately two weeks prior to their session. We recommend presenters log in early to:

  • Familiarise yourself with the presenter dashboard
  • Check session information including your abstract and biography
  • Upload a photo of yourself
  • Familiarise yourself with the Live Q&A feed
  • View any handouts you may have provided in advance
  • Preview your pre-recorded presentation

We want to ensure a quality online experience for presenters and delegates at the ACIPC Conference Community. Recording presentations provides the following benefits:

  • Smooth technical delivery –  lower reliance on the performance of technology, IT infrastructure, live streaming platforms and internet provides a reduced risk of technical issues at the time of the conference.
  • Increased number of presentations at the conference – asking presenters to pre-record their presentations means we are able to accept more submissions for the conference.
  • Accommodate various presenter skill levels – pre-recording allows everyone to practice their presentation and get it “just right” for the conference.
  • Accommodate various online presentation experience levels – presenting online is new for a lot of people and we want to make sure delivery at the time of your session is simple and smooth. Pre-recording means the “hard part” is taken care of prior to your session for presenters. At the time of your session you can watch your presentation via the presenter view as its streams to attendees and review and respond to questions coming in via the Live Q&A chat box.
  • More time for Q&A and audience interaction – pre-recording means you have more time to answer delegate questions throughout your presentation and participate in the discussion forum.
  • Opportunity for creativity – pre-recording can allow presenters to get creative with their content beyond what can potentially be delivered at a face-to-face conference; this is a great opportunity to try out new things for your presentation at low risk!
  • Quality control – pre-recording allows quality control, so if lighting/audio isn’t up to scratch, or a presenter uses the wrong aspect ratio (such as portrait instead of landscape) then these issues can be rectified well before the broadcast.
  • No interruption to your presentation – the online conference software runs to strict timings and closes each session exactly as listed in the program. Pre-recording ensures everyone keeps to their allotted time and no-one misses out due to earlier presentations running over time.
  • It’s great for time zones – pre-recording means people from around the world can still have their presentations included in the program without the need to present early morning or late evening.

The Australasian College for Infection Prevention and Control (ACIPC) recognises the considerable contribution that industry partners make to professional and research activities. We also recognise the need for transparency of disclosure of potential conflicts of interest by acknowledging these relationships in publications and presentations.

For an example of a disclosure of interest statement please see below:

The Melon Institute and Metabolism Corp are funded by the University of Oxbridge, UK. No pharmaceutical grants were received in the development of this study.

Note: If accepted into the program you will be requested to include a disclosure of interest slide into your presentation or include such statements in your poster.

DURING YOUR SESSION

We recommend presenters log in early on the day of their presentation. This will allow you to:

  • Familiarise yourself with your equipment and make sure everything is in good working order (ie microphone and camera working, plenty of battery if using a laptop, stable internet connection).
  • Review your online content (presentation video and handouts if supplied).
  • Familiarise yourself with the Live Q&A feed.
  • Connect with your fellow presenters (if you are co-presenting you will be able to connect with your fellow presenters via the presenter chat).
  • If you have any issues or queries, you can connect with the support team through the Control Room Chat or log a Live Support ticket.

Presenters should be logged in 10 – 15 minutes prior to the commencement of their presentation.

  • Presentations will automatically commence at the nominated start time. There is no need for presenters to start or activate their talk.
  • The main reason for presenters to be online is to participate in live Q&A with audience members.
  • Audience members can type questions into the Live Q&A box at any time.
  • Presenters are able to answer questions via text throughout the presentation, or save responses to the end. There is 5 minutes for Q&A allocated at the end of the 15 minute presentation video for Standard Oral and Industry Supplier presentations, 3 minutes for Short Oral presentations.
  • The discussion forum should be used for general discussion, with questions for presenters asked via the Live Q&A feed.
  • Presentations, Live Q&A and the Discussion Forum will end immediately at the advertised time. There will be a timer counting down to the end of the presentation.
  • Delegates will be able to log back into the presentation to view the recording “on-demand”. Live Q&A and Discussion Forum content will also be available.
  • At the conclusion of the presentation, presenters can go back to the timeline and participate in the conference as usual.

Live support will be available throughout your session.

Should presenters require assistance at the time of their session they should contact support by:

  • Control Room Chat: this chat feed is easily accessible via your presentation in the online conference portal. Queries will be quickly picked up by the support team
  • Live Support Hub: live support is immediately accessible via the icon at the top of the online conference portal. Users should log their query in the live support chat box and a team members will respond as quickly as possible.
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