Conference Community – Call for Presentations

We understand the COVID-19 Pandemic is placing a huge demand on everyone’s time. To ease pressure on authors and help ensure everyone who wishes to contribute to the conference community will have an opportunity, we are pleased to be offering two call for abstracts.

Invitation to Present 

Colleagues,

A vital component of the ACIPC Conference is the contributions made by our peers, as such we are excited to be offering a new look call for abstracts for this year’s Conference Community.

Running from October 2020 to June 2021, an extended program means more people will have the opportunity to present in the conference.

Submissions are invited for the following presentation types


Short Oral Presentations:
Short Oral Presentations will be pre-recorded videos 7 minutes in duration followed by 3 minutes for questions. Short Oral Presentations are designed to give novice presenters, early career researchers and consumers the opportunity to develop their presentation skills by recording and perfecting their videos prior to delivery at the time of the conference. Mentoring support will be available for novice presenters should they wish to have someone view the presentation and provide feedback prior to final submission.

Standard Oral Presentations: Standard Oral Presentations will be 15 minutes in duration followed by 5 minutes for questions. Standard Oral Presentations should be structured presentations from Front Line Workers and Carers, those with interesting Case Studies and Quality Improvement Initiatives, Policy Makers, Healthcare Managers and Consumers. Standard Oral presentations will be a mix of live and pre-recorded sessions.

Industry Supplier Presentations: Industry Supplier Presentations will be 15 minutes in duration followed by 5 minutes for questions. Presentations should be structured presentations from commercial entities who are actively engaged with the supply of products and services to the Infection Control industry. Presentation content can be interesting case studies or COVID-19 experiences. Presentations which are product specific or sales orientated will not be considered. Industry Supplier Presentations will be pre-recorded sessions with live Q&A.

Panels and Webinars: Panels and Webinars will be live sessions up to 1 hour in duration including Q&A. Panel and Webinar sessions should include an overall topic of significant interest and relevance to the profession, with 3 – 4 panellists discussing perspectives on the session topic.

Experiences and stories from the field: Do you have an interesting story, or have you had an interesting experience during the COVID-19 pandemic? Please let us know. Experiences and stories from the field are intended to be brief (3 minute), informal snippets from our colleagues and consumers in the field. Fun and creativity are encouraged! Experiences and stories from the field will be pre-recorded videos with no Q&A.

Poster Presentations: Static Poster’s will be available to view on demand throughout the conference in the poster gallery. Presenters can also include a short 3-minute pre-recorded video about their poster.

All presenters will be required to register for the conference community. Registration for the ACIPC Australasia Conference Community is free.

Who should submit?

  • Novice Presenters
  • Early Career Researchers
  • Consumers
  • Industry Suppliers
  • Those new to Infection Prevention and Control
  • Researchers
  • Scientists
  • Academics
  • Front Line Workers and Carers
  • Those with interesting Case Studies and Quality Improvement Initiatives
  • Policy Makers
  • Healthcare Managers

Abstract Inquiries

Please contact the team at Conference Design for all abstract submission enquiries or assistance.

ROUND 1

Call for Abstracts Close
Friday 23 October 2020

Notification of Acceptance
Week of 2 November 2020

Conference Community – Author Presentation
November – December 2020

ROUND 2

Call for Abstracts Close
Friday 5 February 2021

Notification of Acceptance
Week of 1 March 2021

Conference Community – Author Presentation
April – June 2021

THEMES

 Antimicrobial stewardship Individual based practice change: behaviour change and human factors
Clinical management of infectious diseases Infection control measures and strategies
COVID-19 Invasive devices
Disease epidemiology Outbreaks and outbreak management
Education and professional development Reprocessing and sterilizing services
Hand hygiene Specialised populations: patient needs
HAI Surveillance Specialised settings: the environment and the resources available/permissible
Health services, economics, evaluating infection control Systems-based practice change: innovation, improvement science and quality improvement

IMPORTANT: Should your research refer to medical devices, please note that in your abstract and poster/presentation must comply with the Medical Technology Industry Code of Practice Guidelines.

Short Oral Presentation

7 minutes presentation + 3 minutes for questions
Short Oral Presentations will be 7 minutes in duration, plus 3 minutes for questions. Short Oral Presentations will be pre-recorded sessions; presenters should be online at the time of their presentation for live Q&A with audience members.

Oral Presentation: Standard

15 minutes presentation + 5 minutes for questions
Oral Presentations will be 15 minutes in duration, plus 5 minutes for questions. Oral presentations will be a mix of live and pre-recorded sessions. Authors will be asked to nominate their preference when submitting an abstract online.

Oral Presentation: Industry Supplier

15 minutes presentation + 5 minutes for questions
Industry Supplier Oral Presentations will be 15 minutes in duration, plus 5 minutes for questions. Industry Supplier Oral Presentations will be pre-recorded sessions; presenters should be online at the time of their presentation for live Q&A with audience members.

Panels and Webinars

Up to 1 hour including questions
Panel and Webinar sessions should include an overall topic of significant interest and relevance to the profession, with 3 – 4 panellists discussing perspectives on the session topic.

Experiences and stories from the field

Up to 3 minutes, no questions
Experiences and stories from the field are intended to be brief, informal snippets from the field. Fun and creativity are encouraged.
Where possible, presentations with a similar theme will be grouped together.

Poster Presentation

Static Poster’s will be available to view on demand throughout the conference in the poster gallery. Presenters can also include a short 3-minute pre-recorded video about their poster.

Abstract selection process and notification

Abstracts will be reviewed & selected using pre-defined selection criteria.

Abstracts will be favoured at review if they incorporate original data of high quality and/or an analysis that extends existing knowledge.

While you will be asked to indicate your preferred presentation format, the conference committee may request an alternative format be considered. The committee will allocate presentations to the program considering the preference of authors and the balance of the program.

No correspondence will be entered into with the committee or conference secretariat on why individual papers did not get an oral presentation.

Abstract authors will be notified of acceptance/rejection of abstract via email. All presenters are then required to confirm their participation in the conference via return email.

All presenters will be required to register for the conference community. Registration for the ACIPC Australasia Conference Community is free.

All presenters will be required to register for the conference no later than one month prior to the date of their presentation. It will be assumed that any presenter not registered by this date has withdrawn from the program and their abstract will be removed from conference publications.

Disclosure of Interest statement

The Australasian College for Infection Prevention and Control (ACIPC) recognises the considerable contribution that industry partners make to professional and research activities. We also recognise the need for transparency of disclosure of potential conflicts of interest by acknowledging these relationships in publications and presentations.

For an example of a disclosure of interest statement please see below:

The Melon Institute and Metabolism Corp are funded by the University of Oxbridge, UK. No pharmaceutical grants were received in the development of this study.

Note: If accepted into the program you will be requested to include a disclosure of interest slide into your presentation or include such statements in your poster.

Preparing your submission

Standard and Industry Supplier Presentations (Oral and Poster) – 250 word abstract:

  • Use the following word template to write your abstract, then copy and paste into the submission portal: Standard and Industry Supplier Submission Template
  • Format abstracts as Background (Problem statement and project aim), Method or Actions (What did you do?), Results (What happened as a result? Include patient outcomes if relevant), Conclusion (Implications/Learnings)
  • Leave one line between paragraphs
  • Specify all abbreviations in full at the first mention, followed by the abbreviation in parentheses, thereafter abbreviation only should be used
  • Abstracts need to be written in English
  • Check abstract thoroughly for spelling and grammar
  • Do not include references

Short Oral Presentations – 150 word abstract:

  • Use the following word template to write your abstract, then copy and paste into the submission portal: Short Oral Submission Template
  • Format abstracts as Background (Problem statement and project aim), Method or Actions (What did you do?), Results (What happened as a result? Include patient outcomes if relevant), Conclusion (Implications/Learnings)
  • Leave one line between paragraphs
  • Specify all abbreviations in full at the first mention, followed by the abbreviation in parentheses, thereafter abbreviation only should be used
  • Abstracts need to be written in English
  • Check abstract thoroughly for spelling and grammar
  • Do not include references

Panels and Webinars – 250 word abstract:

  • Use the following word template to write your abstract, then copy and paste into the submission portal: Panel and Webinar Submission Template
  • Abstracts should include a summary of the discussion topic, desired outcomes for the session, information about why delegates should attend and a description of the proposed format of the session (a basic agenda).
  • Leave one line between paragraphs
  • Specify all abbreviations in full at the first mention, followed by the abbreviation in parentheses, thereafter abbreviation only should be used
  • Abstracts need to be written in English
  • Check abstract thoroughly for spelling and grammar

Experiences and stories from the field – 50 words or less:

  • Use the below word template to write your abstract, then copy and paste into the submission portal: Experiences and Stories from the Field Template
  • The abstract should be a short summary of your experience and/or talk, and why you think it’s interesting. As a guide, presenters should use the situation, task, action, result (STAR) format
  • Leave one line between paragraphs
  • Specify all abbreviations in full at the first mention, followed by the abbreviation in parentheses, thereafter abbreviation only should be used
  • Abstracts need to be written in English
  • Check abstract thoroughly for spelling and grammar

Submission Procedure

Abstracts must be submitted electronically through the submission portal. You will be required to enter:

  • The title of your abstract
  • Presentation type
  • A theme most suitable to your abstract
  • Authors’ names (indicate presenting author), affiliations, and biography (up to 150 words – presenting author/s only).
  • Online Presentation Experience
  • Preference to present online or face to face (government restrictions permitting)
  • Abstract using the appropriate template and word limit
  • Any conflicts of interest(s).

Authors:

Please complete all author details requested in the on-line portal. Note the submitting author will be considered the principle point of contact for all communication regarding the abstract including acceptance notification.

By submitting an abstract all authors agree to release the content to the Conference organisers and give permission to publish the abstract in the conference publications, online conference portal and on the website, and in so doing certify that the abstract is an original work.

Presentation recordings and slides will remain available via the online conference community portal throughout the conference.

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