- 3m x 3m or 3 x 2 Floor Space/Shell Scheme.
- White panel shell scheme booth.
- Fascia board with your company name.
- Your choice of furniture package.
- 2 x spotlights.
- 1 x 4 amp power outlet.
- 1 x waste paper basket.
16:00 – 19:00 | Sunday 17 November 2019
The exhibition will be open at the following times:
08:15 – 19:00 | Monday 18 November
07:45 – 17:00 | Tuesday 19 November
08:15 – 13:15 | Wednesday 20 November
If you are conducting an on-stand prize draw, please ensure winners are drawn and announced prior to the lunch break on Wednesday 20 November.
13:30 – 15:30 | Wednesday 20 November 2019
IMPORTANT: Exhibitor freight deliveries will only be accepted at the PCEC on Sunday 17 November after 12pm (midday).
Please note PCEC will not accept deliveries of any goods on behalf of Exhibitors.
A list of suggested freight companies is available below. Any concerns or questions regarding freight and deliveries should be directed to Agility.
Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.
When having items couriered to the venue please:
Agility Fairs & Events is the official freight forwarder and onsite logistics provider to the 2019 Australasian College for Infection Prevention and Control Conference.
Agility specialises in exhibition freight forwarding – both domestic and international. Agility can ensure that your product, display & merchandise are in the right place, at the right time, providing a complete transport, materials handling & storage service. Agility provides a complete service including monitoring of freight from your doorstep right through to your exhibition booth to make sure your goods are handled in a professional manner and all formalities/deadlines are met. If you are using Agility, your goods will automatically be delivered to your exhibition booth.
Agility Fairs & Events offers the following services:
As the conference bumps in / out on very tight parameters and deliveries will not be accepted at the venue earlier, we highly recommend using Agility as their service is door-to-stand and they work weekends and outside normal business hours.
Why should you use Agility Fairs & Events? Refer to the ‘F & E Australia – Benefits of Using Agility’ (above).
Please Note: Exhibitor freight deliveries will only be accepted at the PCEC on Sunday 17 November after 12pm (midday).
Prior to the event, Agility will make contact to discuss and determine your individual freight and logistics requirements. An email containing your unique login and password to the Agility Event Services Portal will automatically be sent to the designated contact, as advised by the Organiser. If you have not received the email, please contact us as soon as possible.
Alternatively, you can register and book Agility services via AGILITY SERVICES PORTAL (click on the link at the top of the page)
For any domestic freight enquiries please contact:
Seamus Campbell, Event Logistics Specialist
Agility Fairs & Events
28-32 Sky Road, MELBOURNE AIRPORT VIC 3045
E: SCampbell@agility.com
P: +61 3 9330 9014
ARRANGEMENTS FOR ONSITE MATERIALS HANDLING & STORAGE OF EMPTY PACKAGING
Exhibitors or stand-builders requiring assistance during move in or move out, OR storage services must pre-book these services in advance with Agility. Storage charges apply.
Please do not just assume that Agility will be onsite.
To avoid disappointment, you must complete the ONSITE MATERIALS HANDLING SERVICE REQUEST, via the AGILITY EVENT SERVICES PORTAL – 2019 ACIPC CONFERENCE
Agility will be operating a forklift service during bump in and bump out to assist exhibitors. This is provided free of charge by the Organiser as a service to exhibitors during the following times.
MOVE IN
SUNDAY 17 NOVEMBER 2pm – 6pm
MOVE OUT
WEDNESDAY 20 NOVEMBER 1pm – 5pm
If forklifting services are required outside of these hours, or stand-build materials handling is required, please contact Agility to discuss your specific requirements. Charges apply.
Services can be booked in advance via Agility’s Event Services Portal, however, credit card details will not be asked for at that point. Upon arrival at the venue, please visit the Agility Service Desk [located next to the loading dock] where the Team will confirm your requirements and a credit card will be requested to take payment. Agility accepts VISA, American Express, MasterCard and Debit Cards. Normal transaction fees apply and a receipt will be provided immediately by email via the POS system.
To ensure adequate resources are available, we do kindly ask that you still submit your needs in advance.
In the lead up to the event, the Team at Agility will reach out to prompt and assist you in this regard.
Please do not just assume that Agility will be onsite at all times however.
Please note:
________________________________________________________________________________________________
For Exhibitors directly arranging transport into the venue Conference Design suggests the following companies for transport:
Perth Expo Hire has been appointed as the exhibition supply company for ACIPC 2019.
For build, stand and furniture enquires please contact:
Kirsty Bellman
E: kirstybellman@perthexpo.com.au
P: 08 9475 2026
0419 969 147
Perth Expo Hire will email all exhibitors prior to the conference with a unique login link which allows exhibitors to view the complete range of products and services, and place orders online. Prior to receiving the link, exhibitors can view the Perth Expo Hire website for more information about their services and products (www.perthexpo.com.au), or contact Kirsty Bellman on kirstybellman@perthexpo.com.au
Custom stand plans must be approved by Conference Design and then sent to the the venue for final approval.
Andrew Watts
Conference Design
andrew@conferencedesign.com.au
Other venue related enquiries should be directed to:
Laura Black, Exhibitor Services
E: exhibitor@pcec.com.au
P: 08 9338 0315
W: www.pcec.com.au
Pavilion 1 Perth Convention & Exhibition Centre
21 Mounts Bay Road
Perth WA 6000
+61 9338 0300
View in Google Map
When booking please appoint a single point of contact within your Organisation.
All bookings will be recorded under the one name and all correspondence will be sent to this person.
An official name badge will be required to access the conference and exhibition areas.
Anyone from your Organisation attending the conference, or guests you wish to invite, must register with Conference Design prior to the event.
All company representative registrations and social functions, inclusive and/or additional, need to be booked.
Additional Exhibitor Passes
Additional exhibitor passes can be purchased as follows via the online registration portal:
When arriving for Bump In on Sunday 17 October please go straight to your stand and begin setting up.
Conference staff will deliver name badges to your stand from 16:00.
For sponsorship and exhibition sales please contact:
Andrew Watts
andrew@conferencedesign.com.au
03 6231 2999
If you are conducting an on-stand prize draw, please ensure winners are drawn and announced prior to the lunch break on Wednesday 20 November.
There will be limited on-site storage facilities for packing materials, boxes and giveaways. It is recommended that exhibitors keep packing materials to a minimum.
Exhibitors cannot leave boxes and packing material in the exhibition display area during the event.
All sponsors and exhibitors will be issued QR codes as part of the 2019 App Game designed to encourage delegate flow and interaction.
Exhibitors can choose to clearly display the QR code on or within your booth to avoid unnecessary interruptions or you can ‘hide’ the code to ensure interaction with your representatives.
Each QR code will reveal the exhibitors’ company name.
To enter the draw, participants will need to have collected all sponsor and exhibitor names.
Key sponsors will also be given the first opportunity to provide prizes.
If you would like to donate a prize please contact andrew@conferencedesign.com.au.
The 2019 ACIPC Conference App features a Lead Management function, where you can pre-load questions to assist your staff onsite at the conference.
When a delegate visits your stand, with their permission, you can scan their QR code on their name badge and you will be provided with the delegates’ contact details.
You can set up the function so that it prompts the delegates to enter information on what their enquiring is about. This information can then be sent back to a staff member in the office or saved for actioning after the conference.
An automatic email can also be pre-loaded through the Lead Management function which can be sent to all delegates who have their QR codes scanned at your stand. A brochure can be attached to this email or it might just be a simple ‘Thank you for visiting’.
Instructions on how to set up lead management for the conference app will be emailed to all sponsors and exhibitors prior to the conference.
Logos will be printed in the pocket program and included. Sponsors logos will be included on the conference website.
Print: EPS version
Web and App: a high resolution PNG, JPG or TIFF image, no less than 250 KB in size.
Please upload via the online booking portal when you book or email to Conference Design.
Note: logos received after 18 October 2019 may not be included in the pocket program.
Plus a contact name (where appropriate), email address, web address and phone number. Your profile will be included in the conference app.
Please upload via the online booking portal when you book or email to Conference Design.
Note: company profiles received after 18 October 2019 may not be included in the pocket program.
Email to: Conference Design
Please upload via the online booking portal or email to Conference Design.
Due to Conference Design no later than close of business Friday 1 November 2019.
Email PDFs to: Conference Design
Due to Conference Design no later than close of business Friday 18 October 2019.
Note: Advertising received after 18 October may not be included in the pocket program.
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